'Recruiting for your future success’

Receptionist / Facilities Administrator

Our client is a leading provider of business support and finance in the region, who help to create jobs and grow the local economy. They are now looking to add a Receptionist / Facilities Administrator to their team, whowill contribute to delivery of Essex-based business support projects and business centre facilities management in Chelmsford.

The successful candidate will be supporting colleagues to conduct day-to-day operations, reporting, services administration and coordination.

Duties (include but are not limited to):

To work effectively as a receptionist; providing high levels of customer service in person, over the phone, and via email
To provide general administrative support to colleagues, maintaining a high-level of accuracy
To prepare and send out invoices
To set-up and close premises / units
To ensure offices / units are ready to show at all times
To monitor maintenance of the building (including stock levels / cleanliness / supplies)
To manage meeting room bookings including preparation of rooms and refreshments
To support marketing of the Centre through newsletters, social media, tenant events, etc
To promote Essex business support programmes
To help with initial enquiry handling where required
To support the set-up and management of events
To extract reports as and when required
To support continual process and service improvement
To undertake such other tasks as considered appropriate by your Line Manager, Centre Manager, Directors or Chief Executive

Person Specification:

Experience of Microsoft software, specifically Word, Excel and PowerPoint
Customer Service skills essential
The ability to work as part of a team within an office environment, but also self-motivated to work alone
Ability to work with a range of people including the general public, partners and public sector colleagues
Ability to work to deadlines, with good time management and efficient work patterns
Flexibility to meet changing business needs.
PLEASE NOTE: the role will be based from Ongar until spring 2025. After that the role will only require travelling to Ongar on occasion for holiday cover

Driving Licence required: Yes`

LIGHTHOUSE PERSONNEL LTD ARE A RECRUITMENT AGENCY WORKING ON BEHALF OF A CLIENT.

PLEASE NOTE WE RECEIVE A LARGE NUMBER OF APPLICATIONS PER VACANCY AND UNFORTUNATELY CANNOT RESPOND TO ALL APPLICANTS. THEREFORE, IF YOU HAVE NOT HEARD FROM US WITHIN A MONTH FROM APPLICATION DATE, IT IS LIKELY THAT YOU HAVE BEEN UNSUCCESSFUL.

If you have been successful, we will contact you by the phone and begin taking you through our step by step recruitment process, doing our utmost to ensure the role is right for you, ascertaining your suitability in the process. This process will all be explained on initial contact.

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