Project and Commercial Admin

Project and Commercial Administrator

Cheltenham (5 days per week)

Maternity Cover

Salary 35,000 per annum

Key Accountabilities:

• Process incoming change requests, access forms, and ensure accuracy by liaising with relevant departments.
• Assist the Commercial team with reviewing Contractor Monthly Cost evidence, including Labour Timesheets, Material invoices, etc.
• Support contractor queries regarding Fast Draft / Change Control processes.
• Provide ad-hoc Fastdraft support and training to PM/QS teams, including PMI, Compensation Events, and Early Warning Notices.
• Support regular contractual audit processes as needed.
• Maintain accurate data logs and systems for contract management, primarily using SharePoint.
• Support the Customer Connections team with Purchase Order requisitions.
• Order PPE, mobile phones, etc., for team members via the in-house COUPA system.
• Provide other administrative support to the Customer Connections team when required.
• Arrange team events and meetings as necessary and take meeting minutes and notes.
• Handle contractor communications and queries regarding Fast Draft/Change Control.
• Generate reports using Power BI and Fast Draft as required.

Key Skills & Experience Required:

• Experience with online database systems such as Fast Draft or similar systems.
• Strong Excel skills, with a focus on efficiency.
• Experience pulling reports and creating trackers or MI reports to update teams.
• Proven ability to interact with stakeholders and gather necessary information.
• Experience handling Purchase Orders (POs) and supporting finance-related tasks.
• Strong collaborative skills, working effectively across teams and departments.
• Knowledge of governance practices for managing sensitive information.

Note - if you do not hear back within 48 hours of applying, please assume you have been unsuccessful on this occasion, however, we will have your CV and contact details on files should something more suitable arise.