Back to searchFleet Administrator
HR Employment Ltd
Posted 7 days ago, valid for a month
Cheltenham, Gloucestershire GL50 9SA, England
£13.02 per hour
Full Time
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Sonic Summary
- Hunt4 Employment is seeking a temporary Fleet Administrator to assist the Head of Fleet Operations in ensuring full vehicle availability for frontline services.
- The role requires the maintenance of vehicle, workshop, and operational records to comply with relevant legislation and best practices, along with managing the Fleet Management System.
- Candidates should have experience in an administrative support role and possess excellent organizational skills, with a focus on effective communication and multitasking.
- A full, valid Class B UK Driving Licence and recognized qualifications in Maths and English are required, along with proficiency in Microsoft Office.
- The position offers a salary of £25,000 per year and requires at least 2 years of relevant experience.
Job Summary
To maintain all vehicle, workshop and operational records to ensure compliance with all relevant legislation and best practice.
Maintaining all aspects of the Fleet Management (Computer) System.
Co-ordinating the Fleet services to ensure an efficient work plan, proficient stores ordering and issuing of stock when required. Provide an excellent customer experience, whilst organising and delivering vehicle maintenance services for internal and external clients.
Be responsible for the raising/amending of work orders, preparation and inputting of data & interrogating the fleet management and other computer systems as necessary.
Producing relevant and accurate management, monitoring information, reports and statistics as requested.
The Role
To organise and deliver an efficient and effective end to end vehicle, plant and equipment maintenance and repair administration & support service for internal and external clients.
Ensure exemplary compliance with all legislative and best practice issues relating to fleet operations, vehicle workshop and vehicle maintenance and repair administration.
Professionally liaise and communicate with all customers, workshops and stakeholders on service schedules, service delivery, quotations and any pre/post repair discussions.
Maintaining all aspects of the Fleet management (Computer) System and manual processes including defect reporting and vehicle history files. Prepare reports as necessary, including fuel use and vehicle hire.
Be responsible for the raising/amending of work orders, preparation and inputting of data & interrogating the fleet management and other computer systems as necessary.
The booking of hired vehicles and liaising with hire companies, maintaining strict controls on compliance and weekly and daily use of hired vehicles. Pre and post vehicle hire checks, co-ordinating on/off hire and record keeping.
Processing customer payments, preparing and sending sundry debtors invoices and account management liaison for any Fleet service in accordance with existing procedures and audit guidelines, including administering cash receipts and controlling outstanding debt.
Ordering and issuing of vehicle parts and goods and services from stock and external suppliers as required and processing invoices for payment, ensuring cost effective procurement.
To assist in the full conception to disposal vehicle replacement programmes, as necessary.
The Person
Experience of working in an administrative support role in a busy operational environment, encompassing effective communications with various stakeholders at all levels, both verbally and in writing.
Ability to learn and apply new skills in a challenging environment.
Excellent organisational skills with a good eye for detail and the ability to multi-task effectively.
Proficient in Microsoft Office including Word, Outlook and Excel.
Flexible approach to working times.
Full, valid, Class B UK Driving Licence
Recognised qualifications in Maths and English
