Purchase Ledger Clerk

• Location: Chertsey 
• Job Type: Part time flexible (20 hrs a week over 4 or 5 days Mon - Fri) 

Join our dedicated team as an Accounts Payable Clerk at one of our prestigious Catholic schools. This role involves managing financial transactions and supporting the Central Finance Managers to ensure efficient financial operations across a cluster of schools.

• Liaise with school finance staff to ensure timely goods receipting and investigate open purchase orders monthly.
• Set up, update, and maintain supplier account details on the PSF accounting system, ensuring compliance with financial procedures.
• Process purchase invoices, ensuring they are matched to purchase orders, correctly coded, and within budget.
• Obtain approval for non-purchase order invoices from budget holders or Head Teachers, ensuring correct coding and budget compliance.
• Input credit notes, banking details, and other transactions into PSF with accurate coding.
• Schedule and process payment runs via BACS, ensuring accuracy and adherence to scheduled deadlines.
• Send remittance advices to suppliers and maintain organised filing of invoices.
• Reconcile supplier statements and resolve any arising queries in collaboration with school Office Managers and finance staff.
• Monitor and manage communications within the Finance mailing inbox and Finance Accounts Payable SharePoint.
• Review purchase card statements, ensuring accurate coding and compliance with financial procedures.
• Support the Central Finance Manager and team in ensuring effective financial administration across schools, compliant with legislation and Trust policies.

• Strong literacy and numeracy skills.
• Proven experience in managing all aspects of a purchase ledger.
• Familiarity with general office procedures and competent in using ICT packages including Microsoft Word, Excel, PSF, and ideally Tucasi.
• Ability to maintain confidentiality and exercise discretion.
• Initiative and good judgment in decision-making.
• Capability to work under pressure and meet tight deadlines.
• Excellent interpersonal skills and ability to establish effective working relationships.
• Clear and persuasive communication skills, both written and oral.
• Exceptional organisational skills, with the ability to plan and balance priorities while working accurately and effectively in a team environment.

• Opportunity to work within a supportive team that values professional growth.
• Exposure to a range of educational environments within the Trust.
• Competitive salary and benefits package.
• Travel opportunities to various schools within the cluster - must hold a clean driver's licence.

To apply for the Accounts Payable Clerk position, please submit your CV and a cover letter detailing your relevant experience and your motivation for applying for this role. Contact Vinny at the Staines Accountancy office.