Personal Assistant to MD

PERSONAL ASSISTANT TO MD 
NEAR TO CHESTER (DRIVING IS ESSENTIAL DUE TO LOCATION) 
£33,000 - £40,000

We are happy to be exclusively partnering with my client for the appointment of a Personal Assistant to the MD. You will be a highly organised and proactive Personal Assistant (PA) who has supported up to Director level in a fast-paced and dynamic environment previously. The ideal candidate will have a strong ability to manage multiple tasks, demonstrate excellent communication skills, and maintain a high level of professionalism. This is an exciting opportunity to work in a role that offers variety and the chance to make an impact on the daily operations of the business.

This is a pivotal role within the business, supporting the Director, with managing key accounts, playing a crucial part in company growth, and fostering strong relationships with existing clients. This client provides a ranges of services to major clients across the country, and the Director has ambitious plans for growth.  

YOUR NEW ROLE 

• Efficiently manage and coordinate a busy calendar, scheduling meetings, appointments, and travel arrangements, ensuring smooth day-to-day operations
• Act as a liaison between the executive and internal/external stakeholders, handling emails, phone calls, and correspondence in a timely and professional manner
• Organise national and international travel, including flights, accommodation, and itineraries
• Prepare reports, presentations, and other documents as required, ensuring accuracy and timeliness
• Organise and prepare for meetings, including taking notes, preparing agendas, and ensuring that all necessary materials are available
• Handle sensitive information with discretion, maintaining confidentiality at all times
• Assist with personal tasks as required, ensuring that work-life balance is maintained for the Director
• Onboarding new clients and maintaining relationships during their onboarding period, to ensure the contract is set up smoothly
• Collating relevant information and converting into the appropriate formatted documents to be presented in client meetings
• Attending meetings, taking minutes, and ensuring any actions are dealt with accordingly
• Acting as main point of contact for key clients, including some out of hours work
• Completing tender documents and ensuring submission prior to the submission deadline
• Responding to emails on the Director’s behalf both internally and externally
• Assisted with the Director’s personal property investment company and managing the portfolio of companies; this includes daily contact with the tenants regarding queries or issues, ensuring monthly rent payments had been received and keeping the system up to date

YOU WILL BE/ HAVE 

• Proven experience as a Personal Assistant or Executive Assistant, ideally within a fast-paced environment
• Strong organisational and time-management skills with the ability to multitask effectively
• Excellent verbal and written communication skills
• Ability to work under pressure and meet deadlines
• High level of discretion and the ability to handle confidential information
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and a proactive approach to problem-solving
• Ability to work independently and as part of a team
• Flexibility and adaptability to handle changing priorities

Interested in learning more?

Contact Lily at (phone number removed) or email your CV to (url removed)

INDCOM