Office Manager

Rotheram Carrington Recruitment Group is pleased to be supporting a key Client based in Chester in their recruitment of an Office Manager. Working for a growing business services company, who have state of the art offices. This permanent job, could support both full-time, or part-time hours as a job share. This role will report to the Chief Operational Officer and sit as senior support to the team. The successful individual will be client facing, so a friendly, organised, and pro-active character would be perfect for this role.

Key responsibilities of this role include, all aspects of office management and reception duties, acting as the first point of contact for meeting and greeting Clients and Customers, and ensuring they are looked after in a professional manner.

Office duties:

• First point of contact for the company, answering and fielding phone calls and taking messages
• Meet and greet all guests to the building
• Ensuring the meeting rooms and boardrooms are ready for guests/meetings
• Agendas and presentations are printed and set up
• Managing supplies list and take ownership of supplies needed for the kitchen and office
• Delivery management- liaising with supplies to change weekly orders, chasing and resolving any missing deliveries/ issues
• Ensure the kitchen is set each daily - dishwasher, milk, tea towels, replenishing coffee, tea etc
• Coffee machine- maintenance and any training
• Ordering breakfast & lunches for client meetings in advance
• Calendar management of meetings rooms x 3
• Fire Warden- Carrying out and recording Fire Alarm Drills, Fire Alarm Tests, EmergencyLighting Tests, Fire Extinguisher checks, checking of fire escape routes regularly as required
• Liaise with cleaning company
• Monitoring of office environment- Office Plants, Lighting, Heating, Music
• Each station equipped with correct glass wear, cutlery, bins, wipes
• Key holder to open and close the office

Employee administration duties:

• Maintenance and logging holidays and absenteeism
• Celebration and Service awards - ordering and sending necessary cards for all team
• Lead organiser of company events, such as the summer and winter socials
• Booking travel, hotels, car hire for team members on client visits
• Board meeting monthly - organising lunch, reserving hotel rooms and restaurants

HR administration duties:

• Raising necessary purchase orders for goods/ services
• Liaising with tenants and visitors
• Liaising with utility suppliers
• Ordering and collecting materials
• Assisting senior management team with site management

General duties:

• Familiarising self with roles, departments and lines of reporting
• Familiarising self with clients - what they do, key people, who’s accounts are who’s
• Be able to explain simply what the business specialise in
• Process confidential information with subtlety and integrity

What you will get in return:

• Up to £30,000 dependant on skills and experience
• Modern working environment
• Birthday off
• Access to discounts on gym membership and on site haircuts
• Team socialising
• Looking to recruit the right person as soon as possible
• Flexible start and finish times can be accommodated

To apply and for more information, please send over an up to date CV. We look forward to hearing from you.