Site Administrator

Site Administrator

A fantastic new role has become available at one of new project teams based in Chesterfield supporting the administration and coordination at this key site.

As a Site Administrator at Willmott Dixon, you will be responsible for providing administrative support to our Senior Operations Manager and the project team to ensure the site runs smoothly and successfully.

This position is advertised as a 20-month fixed term contract as this is the timescale that this project is due to be completed, but there could be the opportunity to join another Willmott Dixon project afterwards if work supports this.

Duties & Responsibilities

The successful candidate can expect their general responsibilities to include, but are not limited to, the following:

• Owning site communication; including updating newsletters, notice boards & our digital signage
• Coordinating all project site calendar & contact administration; including organising regular team/project meetings, note taking, managing the project's email inbox, and maintaining contact lists
• General secretarial duties; including acting as the first point of contact for all visitors (both internal and external), answering the phones, managing inbound & outbound postal items and deliveries, managing site supply levels, assisting with site inductions, and managing Supply Chain timesheets
• Supporting the team in remaining compliant; including ensure new sites (& welfare initiatives) are set up correctly, coordinating required site and people permits, updating our systems with project data & logging site wastage information; and assisting managers with quality and H&S administration
• Assisting our Surveyors with the sub-contractor related administration; including document management, invoicing, purchase orders and ledger approvals (previous experience of Viewpoint system would be ideal but is not essential)
• Working with the Social Value teams in organising community & charity events for the site
• Any other ad hoc duties as required by the Project Team

Essential and Desirable Criteria

We would love it if you could fulfil most of the criteria below:?

• Technological literacy; to be competent in the use of relevant Microsoft Office suite of applications, and other online platforms/systems including viewpoint (desirable but not essential).
• Appropriate relevant experience within an administrative role, or appropriately qualified; proven organisation skills, and strong eye for detail.
• Professionalism; able to act in a highly confidential and professional manner.
• Proven ability to take accurate minutes in meetings.
• Diary management.
• Meeting room management.
• Collaboration skills; to be able to work effectively as part of a team.
• Communication skills; to have a good level of written and spoken English.
• Prioritisation skills; able to demonstrate how you prioritise workload skills.
• Experience in the construction industry.
• Please note that due to the nature of the project you will be required to undergo government security vetting to obtain clearance allowing you to attend site.

Personal Qualities

At Willmott Dixon we look for a balance of skills and experience but just as important to us are your values and behaviours. In addition to the above, this role would be suitable to a person who:

• Is able to influence and inspire.
• Is positive & proactive.
• Has excellent listening and presentations skills both written and verbal, comfortable communicating with all levels of staff.
• Is innovative/creative/open minded; with a growth mindset, and ability to problem-solve.
• Displays behaviour that shows respect, helpfulness and co-operation.
• Reflects regularly on experiences and performances and constantly seeks to improve.
• Is personable, friendly, approachable, motivated and flexible, with a focus on people.
• Is organised/detailed.

Additional Information

Willmott Dixon embraces diversity in the workplace and we can offer flexible and agile working arrangements.We are a disability confident employer.

About Us

With 170 years of rich history, Willmott Dixon's purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Construction is changing and we are at the forefront of that change. Pioneering new ways to build, innovating the way construction is viewed and establishing ourselves as one of the top employers in any industry. It truly is an amazing company in one of the most exciting industries with a vast array of professional career paths. Adding to that our numerous people awards, we understand everyone has a unique potential and ability to make a difference and succeed; if you want your skills developed and talent recognised, why not join our business!

Willmott Dixon has just been awarded No 1 in the Best "Big" Companies (2022) to work for and already holds the Times Top 50 Employers for Women 2024 and is the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.