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Admin Assistant/Receptionist
£11.91 per hour plus company benefits
Part Time - 16hrs per week
A Top 20 Care Home Group 2024!
Awarded One Of The UKs Best Companies To Work For
Lakeview Grange is a luxurious 55 bedded residential and dementia care home based in Chichester, West Sussex.
We are looking for an Administration Assistant/Receptionist to be the first point of contact at the home. Hours of work will be a Monday and Tuesday each week, 9:00am-5:00pm with flexibility to cover annual leave which may include the occasional weekend and adhoc sickness. This role requires someone who has a range of skills with good IT experience and attention to detail.
In addition to reception duties you will provide additional administration support to theHomeAdministrator on a daily basis - predominantly HR related administration duties, althoughyou will also need to have agood knowledge of financial aspects of the role, therefore being able to cover in the Administrator's absence.
Main Responsibilities:
- Welcome and greet visitors to the home in a professional and courteous way, ensuring the visitors book and the persons identity is checked as far as reasonably practical
- Answer the telephone and respond to enquiries at reception, redirecting calls to relevant staff and recording messages accordingly
- In addition to reception duties provide additional administration support to the homes Administrator on a daily basis predominantly HR related administration duties
- Assist with recruitment tasks, sifting CVs, chasing references and verifying ID documents
- Organise internal meetings and ensure that any requirements have actioned
- Coordinate the staff meal process as applicable to the individual home
- Respond to any emergency situations as requested by the home
- Maintain the general tidiness of the reception area, liaising with the housekeeping team to ensure standards are maintained
Person Specification:
- Excellent customer service skills
- IT literacy competent with the use of systems
- Previous telephone experience
- Professional telephone manner
- Knowledge of general administration
- Good communication skills
- Neat and well presented
- Excellent written and verbal English
