Data & Systems Coordinator

Data & Systems Coordinator

Chippenham (Hybrid working after probation)  

£28,000 - £32,0000

Our client are a market leader within fleet management and are seeking a data and systems coordinator to join their growing team in Chippenham. The role will be ideal for someone with experience within data entry and system implementation with an understanding of the fleet industry.

Key Responsibilities – Data & Systems Coordinator

• Manage configuration changes for all UK operational departments, within agreed timescales and to agreed levels of quality.
• Ensuring all requests are necessary, viable and complete and within the parameters of a defined and auditable process that incorporates need and impact analysis, issue reporting and management, change definition and validation.
• Attend required meetings, briefing team members on recent configuration changes and chairing these meetings as required.
• Configure client structures, program group qualification rules and pricing definitions to meet defined needs. Manage all client set-up projects and dummy client configurations. Contributing to the definition of client structures and supporting the client configuration review process.
• Manage the library of Client Data & Aux Data fields and their uses across the UK client base.
• Manage the Adjunct Rules system, configuring rules for efficient data copying of information between records.
• Manage the configuration of the Violations system; ensuring configuration is in sync with the scope of the contracted product. Maintain configuration records to support the configuration change impact assessment process and contribute to systems configuration best practice and standards documentation
• Manage and monitor the day-to-day focus and activities of the cross functional project team, ensuring required tasks are concluded in a timely manner and deploy mitigating actions to protect service level commitments.
• Contribute to bulk data change impact assessments, confirming the impact changes to driver or vehicle record attributes will have based on the client’s configuration.
• Complete post implementation / program termination Supply of Services Contract Compliance Reviews, in partnership with Finance
• Coordinate the Insurance Policy Management process, escalating issues and impact assessing new policies.
• Create and maintain project templates, custom fields, forms, reports and dashboards in the workflow and project management tool used by the business.
• Maintenance and archiving of workflow and project management tool in consultation with business stakeholders.

Qualifications & Experience – Data & Systems Coordinator

• A good general level of education is required and the ability to demonstrate good verbal and written communication skills, including report creation and analysis.
• Excellent administrative skills, with good levels of accuracy and attention to detail
• The ability to organise and prioritise own workload and delegate to others, where required.
• Competent in the use of Microsoft Word, Excel and Outlook to an intermediate standard and the ability to grasp new software applications easily and quickly.
• Ability to analyse business needs, scope requirements and project manage tasks through to a timely completion, ensuring stakeholders are kept informed of progress.
• Knowledge of fleet management would be advantageous, although full training will be provided.
• Experience of managing the configuration of multiple business systems would be advantageous.

Benefits – Data & Systems Coordinator

• Death in Service – 4 x salary
• Company Bonus
• 25 days annual holiday entitlement + Birthday + Bank Holidays
• Health Insurance
• On-site Parking
• Employee Assistance Programme
• Discounted gym memberships
• Access to flu vaccinations
• Mental Health First Aiders / Mental Health Employee Champions
• Free eye examinations
• Salary Exchange - Holiday purchase scheme (up to 3 days)
• Salary Exchange - Car Scheme
• Private Health cover for employees >10 years’ service
• Health Cash Plan (Medicash)
• Employee Referral Scheme (£1,000 on successful recruitment)
• Permanent Health Insurance
• Company sick pay
• Free Breakdown cover (eligible employees – service related)
• Pension matched up to 5%.

For more information on this role, please contact Andrew Haddon on or send a copy of your CV to

Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors.

For details of other opportunities available within your chosen field please visit our website www.omegaresource.co.uk

If you have a background within data entry and system configuration within the fleet industry or with 3rd party service providers please don’t hesitate to get in contact

Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.