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Job Definition
The Office Coordinator will be responsible for providing support to the day-to-day office activities that are carried out in order to successfully deliver contractual requirements.
Responsible to
* SDW Office Manager
Primary Responsibilities and Duties
* Management of Office inbox responding in a timely manner
* POC for local community issues & liaison with leaseholder
* POC for site related concerns and feedback
* Booking visitors onto site including subcontractors and partners
* Support coordination of VIP visits & event planning
* Support change activities between Airbus and the leaseholder
* Contribute to wider Airbus targets such as sustainability
* Meeting bookings (bookings, hospitality and setup including testing IT equipment)
* Manage stationary requirements including printer consumables
* Management of confidential & electrical waste
* Management of IT equipment and company assets
* Site communications
* Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)
* POC for Digital, Marketing, H&S and Environment
Essential Competencies
* Previous experience in an Office Coordinator or Administrative role.
* Excellent written and verbal communication skills.
* Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.
* Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.
* Highly organised and able to prioritise and multi-task
* Proactive and confident.
Please note: Current SC clearance is required for this role.
Guidant Global (BH4SF) is acting as an Employment Business in relation to this vacancy.
