Job Title: Office Coordinator

Job Overview: We are seeking a highly organised and proactive Office Coordinator to support day-to-day office operations, ensuring smooth execution of tasks and helping meet contractual requirements. The role requires a dynamic individual who can handle various administrative and operational duties while liaising with multiple stakeholders both internally and externally.

Reports To: SDW Office Manager

Key Responsibilities:

Manage the office inbox and respond to emails in a timely manner.
Act as the primary point of contact for local community matters and liaise with the leaseholder.
Serve as the point of contact for site-related issues, concerns, and feedback.
Coordinate visitor bookings, including subcontractors and partners, ensuring smooth site access.
Assist in organising VIP visits and planning events.
Support change management activities between Airbus and the leaseholder.
Contribute to Airbus's wider initiatives, including sustainability efforts.
Schedule and manage meetings, including booking rooms, arranging hospitality, and setting up IT equipment.
Oversee office supplies management, including stationery and printer consumables.
Manage the disposal of confidential and electronic waste.
Keep track of IT equipment and company assets.
Coordinate site communications to ensure clear and timely updates.
Occasionally support PA duties such as meeting preparation, virtual conferencing setup, minute-taking, action tracking, diary management, expenses, and travel arrangements.
Serve as the point of contact for Digital, Marketing, Health & Safety, and Environmental teams.

Essential Qualifications and Skills:

Previous experience in an Office Coordinator or Administrative role.
Strong written and verbal communication skills.
Proficiency in office software tools (Microsoft Office, Google Suite).
Ability to communicate effectively with individuals at all levels and make independent decisions when needed.
Highly organised, with the ability to prioritise and handle multiple tasks efficiently.
Proactive, confident, and able to work independently.

If you're a motivated and efficient individual looking to make an impact in a dynamic office environment, we would love to hear from you.