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We are recruiting for a SC Cleared Office Administrator to be based in Chippenham on CONTRACT working for a leading Defence & Space organisation.
Would need current SC clearance
Defence industry background preferred as SC cleared
Experience with Booking systems
Previous PA or secretarial experience a bonus
Job Definition:
The Office Coordinator will be responsible for providing support to the day-to-day office activities that are carried out in order to successfully deliver contractual requirements.
Responsible to:
Primary Responsibilities and Duties:
- Management of Office inbox responding in a timely manner
- POC for local community issues & liaison with leaseholder
- POC for site related concerns and feedback
- Booking visitors onto site including subcontractors and partners
- Support coordination of VIP visits & event planning
- Support change activities between the business and the leaseholder
- Contribute to wider company targets such as sustainability
- Meeting bookings (bookings, hospitality and setup including testing IT equipment)
- Manage stationary requirements including printer consumables
- Management of confidential & electrical waste
- Management of IT equipment and company assets
- Site communications
- Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)
- POC for Digital, Marketing, H&S and Environment
Essential Competencies:
- Previous experience in an Office Coordinator or Administrative role.
- Excellent written and verbal communication skills.
- Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.
- Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.
- Highly organised and able to prioritise and multi-task
- Proactive and confident.
This is an umbrella contract, the role is Inside IR35
