Projects Co-Ordinator

Projects Co-Ordinator

Cirencester

Full time position- Maternity Cover

Hours Monday - Friday 08:30 - 17:00 with 1 hour for lunch

Salary £27,000 per annum

Our client is looking for a Projects Co-ordinator who will provide support to the UK Contracts Director and the Project Managers.

One to One Recruitment aims to work closely with job seekers to find suitable roles that match what’s most important to you, ensuring we deliver exceptional customer service.

Administrative Duties

• Answer phone, take messages, produce weekly activity report.
• Reply to emails for Engineers when they are out of the office and manage diaries etc.
• Produce specific printing requirements.
• Archive and filing of completed projects, destroying archived files at end of storage period.
• Compile and send letters and email with/on behalf of Project Managers.
• Set up meetings and take minutes (internal).
• Development and upkeep of processes, documentation and support to Project Managers.
• Produce monthly Project Department and Project Managers reports

Daily/Weekly Duties

• Email control, filing project emails.
• Telephone contact to Suppliers and Clients to make arrangements to suit project.
• Follow company procedures for specific documentation issue via Document Control.
• Set up new project checklists, folders and documentation.
• Record variations to contracts.
• Maintain and update project progress trackers.
• Collate report information and circulate to relevant staff.
• Work with the Service Department to book project work and produce commissioning documents, then monitor progress.
• Produce site specific testing documentation (editable PDF).
• Collate and issue commissioning folders.
• Work with the Technical Department to produce O&M docs.

Financial Duties

• Financial collation and control of supplier costs.
• Maintain accurate records of project costs and revenue and keep costs review database up to date.
• Raise invoices, applications for payment and purchase orders.
• Get sign off commissioning costs and supplier invoices.
• Work with Project Managers to close out projects and follow process.
• Work with Finance Department to produce information for contract review meetings.
• Attend Project Contract Review Meetings, update and issue documentation to suit.

The Projects Co-Ordinator will carry out any reasonable additional tasks as and when required.

Due to the high volume of applications we receive for our job adverts we are unable to respond to all candidates. If you have not received a response within 5 working days of forwarding your CV to us, then unfortunately you have been unsuccessful on this occasion.

Thank you for your interest and please do not hesitate to forward your CV to us again for other roles matching your skills and experience.One To One Recruitment are a privately owned independent Recruitment solutions provider, we act as an employment agency for permanent recruitment and as an employment business for temporary recruitment. Our service is a free and confidential service to work seekers.