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The role of the Procurement / Contracts Administrator would be to provide administrative support to the wider property management team in the administration of service agreements and contracts across the portfolio, support in the tendering process, and maintaining systems and records.
The duties would include:
- Supporting the Property Management team in preparing, writing, and tendering of service contracts
- Supporting in the onboarding and offboarding of service partners and contractors
- Supporting the Property Management team in the management of service partners compliance with contractual KPIs
- Organising regular KPI review meetings with service partners in support of the facilities management team
- Supporting in the preparation of documentation of contracts and notices
- Supporting in the sourcing of new service partners and contractors
- Supporting in the onboarding of new properties
- Maintaining the approved supplier list and contractor verification platform Vantify (Formerly Prosure360)
- Maintaining service contract library / records
- Supporting in the review of contract specifications
- Supporting in the management of tendering for new property & asset management contracts
- Reviewing supplier / contractor insurance documentation
- Reviewing supplier and contractor qualifications and documentation
- Providing any other support to the property management team as required in the management of our supplier database and approved contractor list.
Skills and Competencies
- Strong IT skills
- Good knowledge of procurement processes
- Strong attention to detail for system and data management
- Strong relationship building skills
Experience
- Previous experience in procurement or contracts management preferable but not essential
