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Role: Accounts Assistant
Department: Finance
Vacancy Location: Leatherhead with hybrid working available
Contract Type: Permanent
Your Opportunity and Role
Rawlinson & Hunter LLP (“R&H”) is recruiting for an Accounts Assistant to join the internal Finance team. This position is offered with an AAT study package and offers opportunities within the Firm longer term. This role covers two key areas: Clients Monies and Practice Engine. Each area is worked on a monthly rotation with the other Accounts Assistants within the team. This role will also include cover for the Purchase Ledger Assistant
In this role, your day to day work will encompass:
Client Monies:
- Processing receipts and payments for all accounts including currency accounts on Dynamics and banking platforms
- Notify various teams of incoming receipts
- Liaising with the banks to notify them of payment references
- Liaising with Partners to gain approval of payments
- Using SignNow, a workflow approval system to set up the payments on the banking platforms
- Weekly bank reconciliations for all accounts and investigate any discrepancies
- Monthly reconciliation of individual client statements to Dynamics
- Run various reports for internal departments
- Create and process monthly recharge journal of all transactions
Practice Engine (PE) (Timesheet and Debtor Recording System):
- Process credit notes, invoices and write offs
- Process transfers between clients
- Set up new clients, services and jobs
- Assist in the month end reconciliations
- General maintenance of data held on the PE system
General:
- Managing physical archiving of accounts department paperwork
- Supporting the Finance Assistant Manager with adhoc tasks
Purchase Ledger:
- Log incoming invoices and electronically scan onto Dynamics 365 Business Central accounting system
- Send invoices out for authorisation and track their return via work flow approval system
- Release approved invoices on Dynamics for payment
- Process BACS payment run
- Reconciliation of statements from suppliers and investigate any discrepancies
- Reconciliation of purchase ledger to purchase ledger control account
- Set up and confirm bank details of new suppliers
- Process and post adhoc payment requests outside the fortnightly BACS run
- Petty cash payments and reconciliation
- Currency payments and reconciliation
- Process staff and partner expenses
- Process partner Barclaycard statements
Requirements
The successful candidate should be able to demonstrate the following skills, experience and attributes:
- Awareness of deadlines and ability to prioritise and be flexible if priorities change
- IT literate, be able to use Excel/Word and ability to learn use of the Dynamics accounting system
- Organised due to the volume of work that flows through the department
- Ability to work on own initiative or as part of a team
- Being proactive and ask questions where necessary
- Demonstrate professionalism towards stakeholders
We are an equal opportunities employer and pride ourselves on the increasing diversity of our workforce. We believe in the best person for the job.
