Admin Assistant

We are seeking an Administration Assistant based at Coed Pella, Colwyn Bay. This is a contract from August until January 2025. This role will be joining the Childcare and Fostering team. You will be supporting sensitive, complex and distressing subjects for which a high level of emotional resilience is required.

Monday to Friday 09:00am - 17:00pm.

Your main duties will include:

• Provide a professional administrative and minute-taking service to all Social Care teams in respect of Safeguarding/Looked after Children/Family Support & Intervention/Vulnerable people.
• Attend, support and accurately record a high volume of meetings, via laptop, at complex, multi-agency, statutory panels and forums which also include family members.
• Responsible for the co-ordination of the appropriate venues and resources prior to each meeting.
• Be able to deal with and process information that is confidential/graphic and/or sensitive with the highest level of discretion and confidentiality.
• Daily input and maintain business work logs in order to track and audit activity and work flow current to the team. Analysis of work log spreadsheet to produce monthly and quarterly statistics for performance reporting and key performance indicators.

The Candidate

The ideal candidate will have:

• Good standard of education (5 GCSE Grade C or above) or equivalent working experience.
• Minute taking via laptop with a minimum typing speed of 35wpm.
• Experience of working within an office environment and work well under pressure with an ability to deal with conflicting priorities.
• Proven listening and comprehension skills to undertake accurate minutes.
• Ability to search, update and extract data from an IT system.
• Good interpersonal skills, and a professional, pleasant and approachable personality.
• Demonstratable experience in the use of ICT/Computers and supporting software packages including Microsoft Word, Excel and Outlook.

What you will receive in return:

• Pension contributions
• Weekly pay
• Online payslips
• Pay rate of £12.38 an hour