Medical Secretary

Adecco are pleased to be recruiting for a Medical Secretary/Administrator to join North Wales Police in their Occupational Health team based at their Colwyn Bay HQ.

This is a full time role, office based working Monday - Friday office hours. The rate is 12.92 per hour.

OVERALL PURPOSE OF JOB:

To provide an administration service for the Occupational Health Unit to include, where required, the Occupational Health Unit Manager, Clinical Nurse Led, Welfare Lead ,the Force Medical Advisor, the Occupational Health Nurse Adviser and to undertake correspondence, etc relevant to those areas when necessary.

DUTIES AND RESPONSIBILITIES:

• Typing and secretarial support for the Force Medical Advisor, Occupational Health Unit Manager, Clinical Nurse Lead and Welfare Lead, plus general administration duties. Dealing with and actioning queries when staff are not available.
• Undertake the administration associated with Occupational Health and Welfare appointments and clinics. Ensuring files are up-to-date and any necessary reports on file.
• Taking accurate and concise updates from staff relating to medical conditions and typing up those updates for the medical files.
• Maintaining, monitoring and co-ordinating appointment diaries, when required.
• Administration duties in relation to applications for Physiotherapy or Psychological and Well-being treatment at The Police Treatment Centre (PTC). Promoting the services of the PTC.
• Co-ordination and administration of referrals to the external Counselling provider and Physiotherapists.
• Arranging Welfare Screening appointments as per the Welfare Screening Programme to include liaising with counsellors for dates and booking rooms if necessary.
• Administration of Psychological surveillance and updating of the Psychological Matrix.
• Contacting external agencies, e.g. General Practitioner, Hospital, with regards to report requests.
• Review and maintain administrative procedures. Using initiative when drafting documents.
• Maintaining administrative procedures in relation to the Specialist's budgets, e.g. Physio, Counselling and Intervention Medical referrals.
• Various administrative duties including dealing with enquiries, typing, photocopying and filing.
• Ordering of stationery for the Occupational Health Unit.
• Administration associated with pre-employment processes. Making files up for new employees once taken on.
• Promote and comply with North Wales Policies on equal opportunities and health and safety both in the delivery of services and the treatment of others.
• Copying files when Solicitor requests made. Ensuring the correct consent has been given.
• Any other duties as directed by a Supervisory Officer commensurate with the post and salary grading.

CRITERIA FOR THE ROLE:

• NVQ level 3, or equivalent level of qualification, in Administration/Word Processing related subject, or possess an equivalent amount of proven relevant experience.
• The use of Information Technology to an intermediate level that includes inputting/typing skills, together with a working knowledge of Microsoft Office applications.
• Experience of transcribing from audio tapes.
• Ability to compose reports and correspondence.
• Excellent organisational skills, with the ability to prioritise own workload.
• Possess a knowledge and understanding of medical confidentiality.
• An understanding of the Access to Medical Records Act 1988.
• Good communication skills, commensurate with the requirements of the post, particularly when dealing with sensitive issues.
• Experience of dealing with people in an understanding manner.
• A knowledge of medical secretarial functions would be desirable, although not essential.
• You must have lived in the UK for at least the last 3 years to apply for this role, this is due to Police Criteria.

If you have the skills for this role, please apply. If your CV is shortlisted, an Adecco Consultant will be in touch.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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