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Business Support Services
Provide clients with accounting and back-office services, including bookkeeping, management accounting, VAT compliance, and other ad hoc advice and assistance on accounting matters.
RESPONSIBILITIES
- Assist with weekly and monthly work for clients within set deadlines
- Respond to ad hoc questions from clients
- Attend client’s premises to conduct bookkeeping work
- Assist and train clients with accounting systems including Sage, Xero, Quickbooks, Dext and Autoentry
- Set up accounting systems to include opening balances, chart of accounts, customers, suppliers, and general settings (e.g. year end, VAT information)
- Provide trainees with on-the-job training and delegate work to support their development
- Manage and monitor workflow and the progression of assignments delegated to trainees
- Bookkeeping, including preparing, processing and recording bank transactions, processing purchase, sales, and general ledger entries and producing reports
- Prepare management accounts and reports specific to clients’ needs
- Prepare VAT returns and notify portfolio holders of any matters for attention
- Provide constructive accounting advice to clients
- Identify departures from accounting standards or company law and communicate to senior team members
- Liaise with tax, payroll and accounts teams regarding clients
- Prepare year end accounts files for clients with supporting schedules for all balance sheet items and tax sensitive profit and loss items. Dealing with matters arising from the auditors.
- Proactively participate in two way communication regarding bookkeeping and VAT return progress and any issues with client and portfolio holder
- Monitor budgeted time allocated for the allocated work and notify the portfolio holder if it will go over the set timeframe.
OCCASIONAL ACCOUNTS AND YEAR END ASSIGNMENTS
- Draft accounts for manager’s review and approval to include:
- Production of lead schedules to agree to accounts disclosures
- Collation of appropriate evidence to support figures in the account
- Draft sole trader/company tax computations
- Raise relevant and coherent queries to assist with supervisor/manager review
- Liaise and communicate with portfolio holder and client
OTHER RESPONSIBILITIES
- Provide constructive feedback to line manager regarding processes and procedures
- Develop soft skills for communicating with clients
- Save all correspondence with clients in the document management system
- Be up-to-date with the firm’s policies and procedures and comply with them at all times
- Complete timesheets accurately on a daily basis
- Take on any other duties appropriate as and when required
- Assist with mentoring of junior members of staff
- Be aware of the firm’s risk management and practice assurance procedures and ensure compliance
EDUCATION AND EXPERIENCE
- At least AAT Level 4 qualified or qualified by experience
- Proficient bookkeeping skills
- Good VAT knowledge
- Previous accountancy practice experience of management accounts preparation for sole traders, partnerships and limited companies is preferred
- Extensive knowledge of accounting software including Sage, Quickbooks, Xero and Dext
- At least 5 GCSEs grade 4-9 with a 6 or above in English Language and Maths (or equivalent)
- Competent knowledge of the Microsoft Office software particularly intermediate or advanced Excel
- Ability to deliver accurate work to deadlines and under pressure
- Demonstrate a commitment to delivering a first class service to clients, and the ability to work as part of a team
- Excellent customer service and communications skills, both written and verbally
- Sound technical and analytical skills
- Good communication, report writing and presentation skills
- Ability to multi task between different clients and assignments
- Adaptable and flexible in attitude
- Must be able to live and work in the UK
A driving licence and access to transport is essential as work is often conducted at the client’s premises.
SALARY / BENEFITS
- A dynamic and varied workload and excellent prospects for progression
- Salary £27,000 to £33,000 depending upon experience. Salary is reviewed annually
- Extensive internal and on-the-job training
- Paid overtime or time off in lieu
- Group Personal Pension Scheme
- 23 days annual leave in addition to statutory bank holidays
- Life assurance cover of four times salary
- Eligibility for the firm’s annual bonus scheme
- Flexible working
- Client referral bonus
- Employee referral bonus
- Ongoing Learning and Development through one-to-one mentoring
- Social events including Christmas and Summer parties, inter-office sports events
- Charity fundraising to help support the local community
