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This is an ongoing temporary position, starting as soon as possible.
The post is the first line of contact to visitors, clients and colleagues in person, online, and via telephone and ensures the efficient and effective running of the reception.
Working alongside the Partners, theOffice Administrator supports the delivery of a variety of projects, assisting with queries, updating and maintaining company records.
- General clerical duties, including but not limited to, mailing and filing correspondence, preparing payrolls, placing orders etc
- Arranges meetings (either on-line or in person) by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages Partner diaries
- Manages correspondence by answering emails and sorting mail
- Assists in planning and arranging events, including organising catering where required
- Manages reception area and looks after clients and visitors, providing hospitality as needed
- Answers phone calls and transfers them as necessary
- Maintains stock of supplies by anticipating work requirements, procuring additional services/products and distributing them as needed
- Interacts with Partners and the wider team and carries out their requests
- Assists in setting up new client accounts
- Responds to non-legal client queries
- Maintains financial database records
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Maintains accurate records for employee holiday requests
- Updates and manages website content and social media profiles
Whats in it for you -
Free Parking
Immediate start
11.50-12.00 per hour
Full time hours
Please APPLY now or contact Chelsea Goodman in the Pertemps Plymouth office for more information.
