Shipping Administrator

Job Title – Shipping Administrator – Part time

Salary – £28-30k Dependant on Experience (Pro-Rata)

Location – Rugby

Hours – 25 – 30 hours – standard office hours are Monday to Thursday 8.30am to 5.30pm and 8.30am to 1.00pm on Friday

Purpose of the Shipping Administrator role:

The Recruitment Group is working with a laser manufacturer who are looking for a Shipping Administrator to join their team. Working in a small, collaborative team, the role of the Shipping & General Office Administrator will be to arrange and to manage relevant customs documentation for UK/Worldwide shipments of laser systems and spare parts.

Main duties and responsibilities of a Shipping Administrator:

• Liaising with customers and suppliers to arrange UK and Worldwide shipments of lasers, spare parts and components
• Liaising with freight forwarders and couriers
• Obtaining quotes from freight forwarders and couriers
• Preparing import/export documentation i.e. producing commercial invoices, packing lists etc
• Obtaining certified documentation where relevant
• Dealing with customs queries
• Import customs clearance instructions
• Maintaining and understanding export and import records, obtaining C88, Import/Export entries and AWB, querying when necessary
• Support with Service department administration, including preparing quotations, packing and shipment
• Sales order processing
• Credit control
• General Office Tasks – Answering the phones, managing shared email accounts, filing, laser manual printing
• Liaising with colleagues across all levels of the business, dealing with ad hoc requests as required

Experience/knowledge requirements for a Shipping Administrator:

• Experience in Export compliance and shipping is essential
• Good decision-making skills, ability to evaluate, prioritise and plan while responding to quickly changing workloads   
• A methodical, logical approach with good problem-solving abilities
• Conscientious with a high level of attention to detail
• Able to work on their own initiative within a time critical setting and as part of a team
• Customer focused

Benefits for a Shipping Administrator:

• Annual Holiday entitlement: 23 days holiday increasing with length of service (Pro rata for part time staff) , to 24 days after 5 years, 25 days after 10 years,  26 days after 15 years, 27 days after 20 years
• Bank holidays – typically 8 days per year (Pro rata for part time staff) 
• Holiday days purchase scheme – every March – salary sacrifice purchase scheme up to pro rata 15 hours per year in the first five years of employment 
• Annual discretionary bonus scheme – December
• Contributory Pension Scheme:  5% employee and 3% employer

Please contact Amy Hutchinson on (phone number removed) for more information.