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Job Title: Site Administrator
Location: Torrington Avenue, Coventry
Hours: 37.5
Role Purpose
The overall purpose of this position is to be responsible for all administrative functions on site including personnel, payroll, purchasing and other administrative duties where required.
Main Duties and Responsibilities
- Maintaining holiday records
- Maintaining knowledge of the whereabouts of designated individuals
- Answering the phone professionally, taking messages and passing them on
- Receiving and distributing incoming post and issuing outgoing post
- Monthly H&S KPI reporting
- General administration duties as and when required
- Creating and tracking POs for all departments
- Supporting KPI reports
- Update and maintain the appropriate personnel records / Training records
- Produce contracts of employment for non-salaried staff where required
- Update and maintain the time and attendance system, where appropriate
- Support training and maintaining training records
- Assist in minute taking during investigation / disciplinary meetings
- Track and file all toolbox talks, start of shift briefings, H&S / quality sign offs
- Keeping employee contact list up to date
- End of month agency and contractor hours reporting
- Update lateness / absence trackers and create report for attendance awards
- Providing a backup point of contact for site payroll issues
- Reporting of payroll issues to contract manager
- Raising of Purchase requisitions by the necessary authority.
- Expediting of orders and liaison with suppliers to ensure timely delivery of goods.
- Individual ordering and receipting of workwear
- Issue to relevant individual
- Achievement of yearly personal targets and objectives
- Feedback from internal colleagues and senior management
- Completion of all tasks and projects within agreed timeframes
Qualifications, Knowledge and Experience
Essential
- Previous Administration experience
- Highly proficient in excel, able to understand a range of data and create reports
- Able to engage and communicate with the cross functional teams within the business
- They will need to be a good communicator with the ability to communicate ideas.
Desirable
- Educated to GCSE level or equivalent, to include Maths and English
- Ability to decipher data and produce concise summary reports for senior management
- Understanding of the impact the engineering function has on a manufacturing business
Benefits
- Salary 25K
- 5% company pension
- X 2.5 life assurance
- 25 days holiday plus bank holidays
- Company sick pay scheme
- Cycle to Work,
- Employee Assistance Programme (EAP),
- Long-service Awards, Salaried Achiever Award.
Closing date 09.11.2024
Hawk 3 Talent Solutions are operating as an employment agency on behalf of its client.
To Apply please follow the application process for the site this job is advertised on or email your CV to (url removed). By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy please visit our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment, and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
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