Administrative Coordinator

Are you a proactive and detail-oriented professional looking for a new opportunity in the automotive industry? Adecco working in Partnership with Bentley motors is seeking an enthusiastic Administrative Coordinator to join their dynamic team in Crewe on a temporary ongoing contract for 9 months. If you're passionate about providing top-notch administrative support to an Executive team, this could be the perfect role for you!

Summary:

• Start date: ASAP
• Duration: 9 months - ongoing
• Location: Crewe CW1
• Pay Rate: up to £24.11 per hour depending on experience
• Hours: 35 hours per week - Hybrid once training complete

As an Administrative Coordinator, you will play a vital role in supporting key executives! Your responsibilities will include:

Providing Administrative Support:

• Assist with dealer and large mailings via FedEx and UPS.
• Create and distribute monthly and quarterly reports for Aftersales and Sales.
• Maintain a media database, PR folders, and budget/invoice tracking for PR activities.
• Prepare correspondence, presentations, and spreadsheets using Microsoft Office (Word, PowerPoint, Excel).
• Support special projects, including running the Kidston Club.

Coordinating Travel Arrangements:

• Schedule flights, hotel accommodations, and car rentals as per company policy through Cliqbook or directly with Corporate Travel.
• Act as a backup approver for international flights as needed.
• Make necessary travel amendments to accommodate changes in meetings or travel.

Calendar and Meeting Management:

• Coordinate Monthly Performance Review (MPR) meetings.
• Plan and organise the yearly Team Building Event.
• Arrange IT equipment and materials as needed for meetings.
• Coordinate catering for events as required.
• Schedule and support Regional Sales meetings on a quarterly basis.
• Organise conference calls and other internal/external meetings using Microsoft Outlook, and take minutes when necessary.

General Office Responsibilities:

• Order office supplies as requested.
• Collect and distribute mail daily, assisting with FedEx shipments.
• Greet and assist visitors as necessary.

What We're Looking For:

• Experience: Previous administrative experience, preferably in a fast-paced environment.
• Skills: Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel).
• Organisation: Excellent organisational skills with the ability to manage multiple tasks and deadlines.
• Communication: Strong verbal and written communication skills.
• Team Player: Ability to work collaboratively with various departments and executives.

If you're ready to take on a new challenge and support an exceptional team in the automotive industry, we'd love to hear from you! Apply today and become a vital part of a forward-thinking organisation that values your contributions.

If you do not hear back after 5 working days, please assume that you have unfortunately been unsuccessful on this occasion.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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