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As a Contracts Administrator / Scheduler, you will play a pivotal role in ensuring the smooth running of operations by coordinating projects, scheduling works, and providing administrative support to the contracts team of a nationwide fire protection company. You will liaise with clients, site teams, and suppliers to maintain an efficient workflow and uphold service delivery standards.
Key Responsibilities:
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Scheduling & Coordination: Plan and coordinate engineers' schedules for fire protection works, ensuring efficient resource allocation.
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Contract Administration: Maintain and update project documentation, contracts, and compliance records.
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Client Liaison: Act as a key point of contact for clients, handling queries and providing updates on project progress.
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Supply Chain Coordination: Order materials and liaise with suppliers to ensure timely delivery to sites.
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Compliance & Reporting: Ensure all works adhere to industry regulations and company procedures, generating reports as needed.
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General Administration: Assist with invoicing, data entry, and supporting the contracts team with daily administrative tasks.
Requirements:
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Previous experience in a similar Contracts Administrator, Scheduler, or Coordinator role within construction, fire protection, or a related industry.
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Strong organisational and multitasking skills with a keen eye for detail.
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Excellent communication skills, both written and verbal.
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Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling software.
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Ability to work under pressure and meet deadlines in a fast-paced environment.
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Understanding of passive fire protection or construction compliance (desirable but not essential).
