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Nustaff Recruitment has been instructed by a world leading business to recruit an Executive Assistant to the CEO. Acting as the eyes and ears of the CEO and wider Executive Team, being one-step ahead and demonstrating fantastic interpersonal and organisational skills. With an ever-changing diary and workload, the role will require the post holder to have exceptional communication and decision-making capabilities.
Hours: Monday - Thursday 8am - 4pm, Friday 8am - 1pm. This role is fully office based. Given the senior you will support, there may need to be a little flexibility from time to time and there is occasional UK and International Travel.
Salary: Up to £21.53 per hour
Key Responsibilities and Duties
- Coordinate complex scheduling and extensive calendar management and all associated arrangements to ensure the smooth running of scheduled and to optimum effectiveness of the CEO's time, to include agenda, briefing materials, packs, travel and refreshments
- Monitoring and prioritising incoming mail/emails/ calls on a daily basis, dealing, responding and redirecting as appropriate
- Preparation, including design where appropriate and production of presentations, correspondence and reports / background research as required
- Preparing of meeting material as well as attending meetings to take the minutes / actions when required and following up prior to the next meeting
- Maintaining control of CEO budget, process invoices and monthly expense claims for the CEO and their direct reports, ensuring the expenses policy is adhered at all times
- Meeting and greeting of visitors and arrangement of catering as required
- Skilled at planning and arranging complex travel to include booking travel to include flights, taxi and hotels for Executive Team and for others across the business as required
- Responsible for the monthly preparation and presentation of the Business
- Performance Pack to include ensure all data is provided and the presentation is prepared
- Support the communication teams with organising events to include SSGB roadshows and leadership conferences
- Maintain Executive team electronic folders
- Provide strong support in administration of the executive internal control environment (assuring compliance with ICE/DACI requirements, which includes "manage the company" processes and procedures).
