Executive Assistant

Reed Business Support are seeking a highly organised and proactive EA to support their clients' Group CEO and Directors. This role is crucial in managing the day-to-day administrative tasks, ensuring smooth operations within the senior leadership team (SLT). The ideal candidate will have a proven track record in a similar role, supporting senior management with a strong focus on confidentiality and efficiency.

This role is Monday - Friday, 37.5 hours per week - flexible with start and finish times and this is FULLY OFFICE BASED - THERE IS ZERO REMOTE WORKING!

• Opportunities for professional development and career progression.
• Paying up to £40,000 for the right candidate.
• Supportive and collaborative working environment.
• Pension scheme.
• Free parking.
• Onsite canteen.
• Generous holiday package: 20 days plus bank holidays and an additional 8 days for Christmas shutdown.

• Diary Management and Meeting Coordination:

  • Manage complex diaries for the SLT, prioritising engagements and scheduling meetings.
  • Coordinate both internal and external meetings, prepare agendas, circulate documents, take minutes, and ensure follow-up on tasks.
  • Handle logistics for meetings including room bookings and organising refreshments.

• Communication and Correspondence:

  • Serve as the first point of contact for the SLT, managing and responding to communications.
  • Draft, proofread, and format various documents including correspondence, reports, and presentations.
  • Facilitate effective communication between the SLT, departments, stakeholders, and external partners.

• Project Support:

  • Provide administrative support for projects led by the SLT, track timelines, compile reports, and manage documentation.
  • Assist in coordinating SLT-led events and initiatives.

• Travel Arrangements:

  • Organise travel arrangements for the SLT, including booking flights, accommodations, and transport.
  • Prepare detailed travel itineraries and manage necessary travel documentation.

• Document Management and Reporting:

  • Maintain accurate records and manage confidential documents.
  • Prepare and analyse reports and presentations for SLT meetings and strategy sessions.

• Office Management:

  • Ensure the efficient running of the SLT office, managing supplies and resources.
  • Collaborate with other administrative teams across the organisation.
  • Manage HR functions and assist with disciplinary procedures through the Citation system.

• Confidentiality and Discretion:

  • Handle sensitive information with the highest level of confidentiality and professionalism.
  • Exercise discretion in managing communications and tasks related to SLT activities.

• Proven experience in a similar EA/PA role supporting senior management.
• Strong organisational skills, able to manage multiple priorities and work to tight deadlines.
• Excellent communication skills, both written and verbal.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and proactively with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Proven ability to handle confidential information with discretion.