Office AdministratorMonday - Friday, 9am-5pmFully Office Based in Crayford £20k-£25k Per Annum - Experience Dependent

Our client is looking for an Office Administrator to join their fast paced and growing team based in Crayford!

Main duties include, but not limited to:

Ensure visitors are properly signed in and that all protocols are followed. Also, that they are aware of company and local site procedures in the event of any unplanned event e.g. fire alarm, site evacuation, first aid requirement etc.
Ensure that all equipment used to perform 'Examination and test of new lifts before putting into service’ is calibrated. Ensure records are maintained
Ensure that all portable electrical appliances are tested (PAT) within the required timescale (office and field). Ensure records are maintained
Manage the company fleet, inc. vehicle servicing, MOTs, fuel cards, vehicle tracking and consumables (tyres, exhausts, windscreens, etc.
Manage and maintain databases, inc. approved suppliers, inventory control and training (book internal/external courses and refresher training as req’d), etc.
Communicate and track as necessary controlled documents via document control
Work with the management team to ensure data protection compliance
Provide administration support to the company’s Compliance Manager
Assist with any necessary security checks (e.g. DBS) for company employees
Assist the Office Manager with monthly Premises checks inc. First Aid box checks
Assist with day to day office duties inc. maintaining stationary stock levels, etc.
Answer and direct incoming telephone calls as appropriate
Book hotel, travel and meeting reservations for management/staff as required
Control PPE/RPE stock. Ensure all staff are equipped with the correct equipment, monitor issue/return for all employees
Liaise with company external infrastructure/system providers (IT, 24/7 call centre, mobile service provider, etc.) to advise of updates or to report faults
Contribute to any processes for employee consultation and participation
Distribute and monitor information communications
Manage contract renewals, contacting customers/clients in advance of expiry

Note that the above list is not exhaustive and the jobholder will be expected to undertake duties within their capacity to meet the ongoing needs of the business.

Experience and qualifications required:

Industry experience not necessary but having worked in an engineering background advantageous

Proven administration experience
Proficient in IT and Microsoft Office
Strong organisational skills with high level of attention to detail and accuracy
Good communication (verbal and written), negotiation and relationship- building skills
Adept at problem solving and dispute resolution
Experience of maintaining confidential records
Strong organisational skills with the ability to multi-task
Excellent customer care and time management skills.
Professional telephone manner
Ability to work under pressure
Positive and 'can do’ attitude

Braundton Consulting is a recruitment agency, working on behalf of a client