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- Responsible for managing the director’s calendar, scheduling meetings and coordinating appointments.
- Support Director with administrative tasks, including answering the phone, responding to emails and minute-keeping.
- Organise and oversee the office operations and procedures, ensuring a smooth workflow.
- Assist with enquiries related to ongoing projects and liaising with relevant departments to ensure coordination and accuracy with time management.
- Maintain and build key relationships with suppliers, ensuring the highest quality of products are produced and the ultimate customer care is provided.
- Manage both the sales and purchase ledgers using Sage, with the ability to, complete month end, VAT Returns and aid external accountants with end of year documentation.
- Ensure Payroll is completed and submitted to Accountants.
- Produce and oversee invoices to customers, using the internal Excel system.
- Maintain and organise all confidential records and files.
- Assist with ad-hoc duties as and when necessary.
- Previous experience as a Personal Assistant, Office Manager or Executive Assistant.
- Previous experience working in the automotive or engineering industry.
- Proficiency in using Sage Accounting software.
- Proficient with Microsoft Applications; Word, Excel & Outlook.
- Strong problem-solving, organisation, and planning skills.
- High level of discretion, professionalism, and confidentiality.
- Flexibility and adaptability with great attention to detail.
- Excellent telephone manners and interpersonal skills.
- Ability to interact with a wide variety of people and highly communicable.
- Self-starter, conscientious, approachable, and enthusiastic.
- Monday – Friday, 8am-4pm.
- Office Based Working.
- 28 days holiday, including bank holidays.
- Competitive Salary, DOE.
- Onsite parking.
- Pension scheme.
