Conveyancing Coordinator

The Conveyancing Coordinator will provide conveyancing support to the Strategic Asset Management Team in relation to land & property disposals. The Conveyancing Coordinator will also liaise with colleagues across the Asset Transactions & Strategic Asset Appraisal Team, as well as external legal representatives in respect of land and property matters such as the implementation and release of rights and covenants, always with the best interest of the Group in mind.

The right candidate will:

• Have built a career in conveyancing and will be able to demonstrate considerable experience in working with property, housing, or asset management
• Will understand the principles of title and property documentation within the conveyancing process and will take pride in attention to detail and accuracy when reviewing and drafting legal documents
• Have excellent communications skills and the ability to build some really strong working relationships as you will manage your own busy and varied workload
• You will be required to travel for this role, having a full UK driving licence and access to a vehicle is a must. Our clients operating region is growing so you will ideally be located within or close by the operating regions -Hampshire, Wiltshire, Somerset, Dorset, Devon, Cornwall and London.

Key Duties:

• Assist the team in the delivery of large volume disposals of void properties and land holdings via private treaty and auction, as well as acquisitions of properties through stock transfers and private treaty
• Coordinating the internal conveyancing process from the approval stage through to post completion
• Provide conveyancing and project support to the teams on disposals, acquisitions and strategic reviews and help to de-risk properties and land prior to disposal
• Instruct and liaise with professionals including solicitors, agents, valuers and lenders in respect of a disposal and other consequential land matters which may include restrictions, easements, charges, sales of surplus land, deeds of variation, etc. as a representative of the Group
• Collate legal packs and complete on behalf of the Group the conveyancing protocol forms including Sellers Property Information form, Leasehold Information form and Commercial property standard enquiries where applicable
• With the assistance of our operational teams and other resources you will respond to enquiries received from our legal representatives which may be raised by a prospective Buyer
• Undergo site visits to assist with the defining of boundaries, establishing rights of way and clarifying responsibilities for shared services and amenities
• Review new and existing legal documents including title documents and liaise with our legal representatives in accordance with established Group Protocol for land matters and advise other teams and colleagues accordingly
• Approve and facilitate completion of miscellaneous legal documentation prepared by our legal representative including the Contract for Sale, Transfer Deed, Leases, Notifications of Discharge, Certificates of Compliance, Deeds of Covenant, and other Deeds as may be applicable
• Co-ordinate the signing and sealing of documents within agreed timescales and in accordance with Governance processes and obtain where necessary internal and external legal, regulatory and lender consents
• Ensure appropriate detailed case management records are filed appropriately and kept up to date
• To comply with all Conveyancing law, policies, procedures, and codes of conduct within agreed timescales and cost-effective basis
• Contribute to the improvement of services & systems, planning, organisation, and monitoring of work in the conveyancing phase of disposal projects
• Promote and maintain professional relationships with estate agents, auctions houses, valuers, solicitors, and professional consultants
• To provide cover and support for projects in other regions as required
• Assist the team in the development of departmental procedures in line with changes in legislation and areas of new business related to the work of the Strategic Asset Management Team
• To take responsibility for own personal development, updating knowledge of changes in legislation, best practice and other developments relevant to the post holders service and which affect the wider business

Education and Skills:

Educated to GCSE Standard (or equivalent), including English and Maths at C grade or above

Experience working within a property law and conveyancing environment

Comprehensive understanding of the principle of title and property documentation and the conveyancing process

Understanding of the responsibilities placed by the statutory obligations governing this sector

Excellent communication skills and ability to convey complex information to various audiences is essential

Well organised and pragmatic, process driven and able to use initiative when working independently

Ability to maintain a high level of accuracy and attention to detail, particularly when working under pressure

Good at analysing problems and can readily provide solutions

Knowledge and experience of Microsoft systems

Ability to demonstrate a high level of customer service in all undertakings

Ability to coordinate multiple projects and prioritise workloads in a changing environment

Ability to work within a team environment, developing strong and productive internal and external relationships with colleagues and stakeholders