Events Assistant

We are seeking an Events Assistant to provide support to the events team, acting as the first point of contact for all enquires and co-ordinating all events bookings.

Job Type: Permanent
Salary: £23,000 - £25,000 (DOE)
Working Hours: Monday - Friday, 9AM - 5PM
Location: Didcot, hybrid working

As the Events Assistant, you will be responsible for:

Acting as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively, professionally and in a timely manner.
Processing all event bookings, ensuring delegate information is complete and accurate. Processing invoices and credit notes, scan and file booking forms and sending written confirmation.
Ensuring all event information is kept up to date and that all activity for each event is recorded on the relevant database.
Assisting with exhibitor liaison before the exhibitions to make sure all exhibitors are booked and processed, and they have completed all associated documents they require to exhibit at the event.
Assisting with event preparations including the production of badges, mail merges and gathering of all materials to go to the event.
Assisting with all team specific office administration duties such as post, booking meeting rooms, minute taking, events diary management, booking travel and accommodation.
Liaising with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
Assisting in the distribution of promotional materials including e-shots, brochures, flyers, website and social media updates as appropriate.
Assisting with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
Attending events as required, including event setup and breakdown and meeting, greeting and registering delegates.

The Events Assistant will have the following related skills / experience:

The ability to work as part of a team, support colleagues and promote excellent team spirit.
Effective and accurate written, verbal and electronic communication skills.
Strong administrative, organisational and time management skills.
An eye for detail with the ability to multi-task, work well under pressure and within a small team.
Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
Educated to GCSE standard.
Prepared to travel for external meetings & events, with a willingness to be flexible on hours if necessary.
A driver licence is essential with own transport due to the office location

Benefits:

Flexible working around the core hours of 10am - 4pm.
Generous holiday allowance
Pension
Life assurance.
Health Cash Plan.
Employee Discount Scheme
On-site parking

For more information, please contact Julie Harding on 0118 956 7064 /