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PSM Recruitment are seeking a dynamic and professional Receptionist with additional responsibilities in purchase ledger management. This role requires a proactive individual who is customer-focused, detail-oriented, and capable of handling both front-of-house duties and supporting the finance team with purchase ledger tasks. The ideal candidate will be the first point of contact for clients and visitors while also assisting with the efficient processing of supplier invoices and maintaining accurate financial records.
Key Responsibilities:
Receptionist Duties:
- Greet and welcome visitors, clients, and employees in a friendly and professional manner, offer tea/ coffee to visitors and staff.
- Answer and direct phone calls, ensuring clear communication and prompt response to inquiries.
- Manage the reception area, ensuring it is tidy and well-organised.
- Schedule and coordinate appointments and meetings for staff members.
- Handle incoming and outgoing mail, including deliveries and courier services.
- Maintain office supplies inventory and liaise with suppliers as necessary.
- Book all training for staff including H&S test for operatives
- Log company mileage and annual breakdown cover for vehicles
- Monitor first aid supplies
Purchase Ledger Duties:
- Process and verify supplier invoices and match them against purchase orders and delivery notes.
- Ensure invoices are accurately entered into the accounting system in a timely manner.
- Assist in managing supplier queries and resolve discrepancies where applicable.
- Maintain accurate and up-to-date records of purchase orders, invoices, and payments.
Key Skills & Qualifications:
- Proven experience as a receptionist or in a similar administrative role.
- Basic knowledge of purchase ledger or accounts payable processes.
- Strong communication skills and ability to interact with various stakeholders.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organisational skills with the ability to multitask and prioritise.
- High level of attention to detail and accuracy.
- Ability to work effectively both independently and as part of a team.
- A positive, professional demeanor and customer-focused attitude.
Hours are Monday - Friday 9am - 5.30pm
Salary 12- 14ph
