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We are excited to announce a new opportunity for an experienced Secretarial Administrator to join our proactive administration team in Dundee. This is a fantastic role for someone who enjoys working in a professional office environment and thrives in a role where ownership, attention to detail, organisation, and communication are key.
Main Responsibilities:
• Provide PA support to assigned partners, including managing diaries, scheduling appointments, preparing weekly reports, and handling any ad hoc tasks as needed.
• Deliver administrative support to assigned departments, including file management, updating the client database, scanning, photocopying, and assisting with ad hoc projects.
• Provide accurate and efficient typing services for all departments, including correspondence, reports, tenders, letters, and accounts.
• Attend meetings to take minutes and produce accurate records of the discussions.
• Format complex tenders and other documents to ensure consistency and standardisation across all administrative materials.
• Perform any other reasonable duties as required, including covering reception and facilities such as reception and switchboard, setting up meeting rooms, and stocking the kitchen.
Our Ideal Candidates Will Be:
• Educated to Higher Level (or equivalent) with a strong pass in English.
• Experienced in administrative or secretarial roles within a professional setting, ideally in accountancy, legal, property, or insurance sectors.
• Demonstrate excellent organisational skills and a keen eye for detail.
• Possess strong IT skills and be comfortable using various office software.
• Able to work autonomously, take ownership, and ensure tasks are driven to completion.
• Enthusiastic, proactive, with a ‘can-do’ attitude.
• Used to working with digital and document management software.
Why Develop Your Career with Us? When you choose to develop your career with us, you’re choosing a firm that truly cares. Our team members describe us as a medium-sized firm with a small-firm feel, where you’re in charge of your own growth and development. We’ve even established our own Training Academy to support our staff in reaching their personal and professional goals.
What Can You Expect When You Join Us?
• A competitive salary
• 31 days holiday per year & Holiday buy/sell scheme
• Volunteering Day
• Generous pension contribution and life insurance scheme
• Continuous training and support via our Training Academy
• Birthday gift and Perkbox – discounts on supermarket, travel, retail, leisure and much more
• Professional Subscriptions
• Team and office-wide social activities
