Band 3 - Admin & Clerical Officer

Brook Street (UK) Ltd is currently seeking a dedicated Administrative & Clerical Officer - Band 3 for our esteemed client at the Ulster Hospital.
Why join us?

• 
  Excellent opportunities for long-term employment and career progression.
• 
  Collaborative team environment with diverse administrative challenges.

Requirements:

• 
  Relevant experience in administration or clerical roles.
• 
  Strong communication and organisational skills.
• 
  Ability to work effectively in a team environment.

Key Responsibilities:

1. 
   Administrative Support: Provide comprehensive administrative services across various settings within the Trust, ensuring efficient support to clinical and administrative teams.
2. 
   Patient Information Management: Input and extract patient data onto electronic systems (e.g., Epic, PAS) to maintain accurate records.
3. 
   Appointment Management: Select patients for appointments/admissions based on clinical priority and chronological order.
4. 
   Document Management: Scan and upload documents onto electronic systems, maintaining both electronic and manual filing systems.
5. 
   Word Processing and Reporting: Utilize computer systems for word processing and report production.
6. 
   Audit Support: Assist Team Leads in patient information checks for audits.
7. 
   Data Accuracy: Ensure patient data accuracy by actioning work queues within electronic systems.
8. 
   Training and Induction: Assist in training and induction for new staff members.
9. 
   Reception Cover: Provide cover for reception areas as needed.
10. 
    Enquiries and Advice: Handle general enquiries and provide advice within established guidelines.
11. 
    Workload Management: Prioritise workload, maintain diaries, and manage appointments.
12. 
    Communication: Develop strong communication with clinical, nursing, and administrative staff across multiple teams.
13. 
    Supervision and Task Allocation: Supervise staff and allocate tasks as appropriate.
14. 
    Team Support: Assist team members with tasks as required.

Salary and Contract Details:

• 
  Salary: To be confirmed
• 
  Hours: Up to 37.5 hours per week
• 
  Contract Type: Temporary/Permanent (dependent on Trust needs)

How to Apply:
If you are ready to take on this exciting opportunity, please send your CV to Siobhan Hanna at Brook Street (UK) Ltd.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.