Purchase Ledger Clerk

Purchase Ledger Clerk

£26,000

Durham

Role Overview:Purchase Ledger Clerk

HBG Recruitment are recruiting for a Purchase Ledger Clerk on behalf of a geotechnical and environmental services company. As a Purchase Ledger Clerk, you will be responsible for managing and processing all aspects of the company's purchase ledger function, ensuring accurate and timely processing of supplier invoices, payments, and maintaining records. You will work closely with the finance team to support the smooth operation of the accounting department and assist in maintaining financial accuracy.

Key Responsibilities:Purchase Ledger Clerk

• Invoice Processing:
• Receive, verify, and process supplier invoices in line with company procedures.
• Ensure accurate matching of purchase orders and delivery notes with supplier invoices.
• Resolve any discrepancies or issues related to invoicing in a timely manner.
• Supplier Payments:
• Assist with the preparation of supplier payments in accordance with agreed terms.
• Maintain an up-to-date supplier payment schedule.
• Reconcile supplier statements to ensure all accounts are settled accurately.
• Ledger Management:
• Maintain and update the purchase ledger, ensuring all transactions are recorded accurately.
• Prepare and post journal entries for purchase ledger transactions.
• Ensure the correct allocation of payments and credits to supplier accounts.
• Accounts Reconciliation:
• Regularly reconcile supplier accounts to ensure all payments and receipts are accurately recorded.
• Investigate and resolve any discrepancies between supplier accounts and internal records.
• Financial Reporting:
• Assist in the preparation of monthly, quarterly, and year-end financial reports related to purchase ledger activity.
• Provide information for financial audits as required.
• Communication:
• Liaise with suppliers to resolve any billing or payment issues promptly.
• Work closely with internal departments to ensure smooth processing of purchase orders and invoices.
• General Administration:
• Maintain filing systems for purchase ledger records and supporting documentation.
• Assist in the preparation of management information as requested by senior finance staff.

Key Skills and Qualifications:Purchase Ledger Clerk

• Education & Experience:
• Minimum of 1-2 years of experience in a purchase ledger or accounts payable role.
• A-levels or equivalent in finance or accounting-related subjects (preferred).
• Experience using accounting software (e.g., Sage, QuickBooks, or similar) is desirable.
• Technical Skills:
• Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, VLOOKUP, and formulas).
• Knowledge of accounting principles and purchase ledger processes.
• Personal Attributes:
• Strong attention to detail and high levels of accuracy.
• Excellent organisational and time-management skills.
• Ability to work to deadlines and manage competing priorities.
• Strong written and verbal communication skills.
• A proactive approach to problem-solving and the ability to work independently.

Desirable Attributes:Purchase Ledger Clerk

• AAT qualification or studying towards it (preferred but not essential).
• Experience working within the construction or environmental services industry (advantageous but not essential).
• Familiarity with automated accounts payable systems.

Benefits:Purchase Ledger Clerk

• Competitive salary (negotiable based on experience).
• Pension scheme.
• Opportunities for career progression and development.
• Friendly and supportive working environment.