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Our Public Sector Client based in Durham requires a Fleet Hire Assistant to join their busy Environmental department. The role is due to run through to September 2025.Reporting to the Contracts Supervisor, the post is eligible for flexitime and is based in the DH7 area.
The hourly rate is £11.78 to 12.18 dependent upon experience.
Duties of the role will include:
Assisting the Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in the day to day hiring operation. Ensuring that the hire contracts managed by Fleet Services are provided to the requirements of the customer and contract compliance is maintained.
The successful candidate will also need to:
Co-ordinate and process on & off hire requests, including verifying
rates, allocation to authorised suppliers and provide the service in accordance with DCC policies / procedures.
Accurately / efficiently record vehicle, plant and equipment hire data on to the Fleet Management System and record as required within a timely manner.
Record vehicles on DCC insurers Motor Insurance database, ensuring vehicles are recorded on / off the insurance in accordance with DCC policy and the 4th European Motor Insurance Directive.
Raise purchase orders / works instructions, accurately record as required on the Fleet Management System in accordance with DCC policies / procedures.
Consult with customers to ensure vehicles / plant / equipment are provided to operational requirements and contractual compliance.
Consult with suppliers to ensure vehicles / plant / equipment are provided to contract specification / compliance and meet the requirements of the customer.
Provide supporting information to Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in relation to any none compliance supplier issues. Record on Fleet Management System in accordance with DCC policy / procedures.
Provide supporting information to Fleet Hire Desk and Contract Supervisor and the Fleet Business Manager in relation to damage investigations, accidents / incidents and supplier damage claims. Record on Fleet Management System in accordance with DCC policy / procedures.
When required provide support with the preparation and evaluation of the hire contracts managed by Fleet Services.
Carry out vehicle / plant / equipment inspections in accordance with DCC Policy and Procedures.
To provide cover in the absence of the Fleet Hire Desk and Contract Supervisor, ensuring the hire desk service is efficiently facilitated, contractual compliance is maintained, daily off hire / exceeded hire reports are checked and addressed in accordance with DCC policy / procedures.
To provide administrative assistance and general office duties, associated with the Hire Desk provision, with a view to maintain a cost effective and efficient service.
To ensure full compliance with ISO Quality System requirements and a high standard of customer care. All employees are expected to actively promote continuous improvement in service quality and to be fully involved in the implementation of quality systems and techniques.
To carry out such other duties which may be allocated from time to time and which are commensurate with the grading of the post.
Please apply with your CV in the first instance to
Barker Ross Group values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
