Executive Assistant

Location - RH19

Temp assignment starting ASAP

Salary - £14.32 per hour PAYE

My Client., a Hospital based in East Grinstead, are seeking an Executive Assistant to provide a comprehensive administrative and business support service for Executive Directors and their teams. This role is integral to the smooth operation of the directorates and requires a candidate who can handle sensitive information with discretion and initiative.

Day-to-day of the role:

Provide confidential support, dealing with sensitive information regularly and communicating with staff at all levels.
Build and manage relationships with key individuals and groups.
Prioritise mail, manage complex diaries, and resolve day-to-day issues using sound judgement.
Research and present information for executive directors, analysing and summarising complex data.
Plan and organise events, meetings, and workshops, ensuring all materials and logistics are handled efficiently.
Administer meetings, distribute papers and agendas, and take formal and informal minutes.
Respond to correspondence, draft replies, and collate reports from various sources.
Collaborate with other executive assistants to manage priorities and workflow effectively.
Provide cover for other executive assistants as needed and train new staff on systems and procedures.
Support internal and external audits by providing necessary information and files.
Update information on the Trust’s Intranet and website, maintaining communication databases and electronic filing systems.
Maintain absence, appraisal, and training records for Directors.

Required Skills & Qualifications:

Advanced IT skills with proficiency in Microsoft Office and other relevant software.
Strong written and verbal communication skills, with the ability to handle confidential information.
Experience in administrative roles, preferably within the NHS or a similar environment.
Ability to work autonomously and prioritise effectively.
Experience in event planning and meeting administration.
Familiarity with electronic filing systems and maintaining records.