Sales Administrator

We are looking for a highly motivated Sales Administrator who thrives in a fast-paced environment to join our clients Sales Admin Team in Eastbourne.

You will be responsible for providing clerical and administrative support to the Sales Department and to assist in the efficient and profitable running of the Sales Department, building strong relationships with your colleagues.

KEY TASKS

• Ensure all Vehicles are in stock accurately and promptly
• All invoices and associated paperwork completed on time
• All costs are shown against stock cards
• End of month paperwork completed within allotted time frame.

MAIN DUTIES

• Prepare vehicle invoices and associated documentation from order forms.
• Obtain clearance through HPI regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
• To be familiar with the preparation and submission of new and used vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
• To Register New Vehicles on Manufacturers DVLA systems and to tax used vehicles on line and advise DVLA of change of keeper
• Maintain and update New and Used Demonstrator Vehicle Stock
• Arrange transfers of new stock to and from other dealers as directed by Sales Manager
• Ensure new vehicles are adopted in accordance with Company policy and manufacturer's requirements
• Administer used vehicle stock transfers to other branches when required.
• To prepare all stock records appertaining to new and used vehicles.
• Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards
• Post manufacturer's bonuses on new vehicles at point of invoice
• Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
• To retain all documents and necessary copies in respect of vehicle stock as per Company policy
• To comply with manufacturer's CSI standards and FCA regulations
• Other duties as required.

Experience preferred but not essential.

Working:

• Monday - Friday 09.00 - 17.30

We endeavour to reply to all applications, however, if you haven`t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.