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Our Client a top 200 law firm with Modern offices in Southampton, they have an exciting opportunity for an experienced Senior Secretary to support both Marketing Director and CIO. You will be working within a supportive environment. You will experience a wide ranging and diverse workload. This firm offers Hybrid working and free parking. This would suit an experienced Secretary used to working in a dynamic, fastpaced environment.
Core duties will include:
- Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for the Marketing Director's attention
- Managing diaries and organising meetings and appointments.
- booking and arranging travel, transport and accommodation
- organising events and conferences
- reminding of important tasks and deadlines
- typing, compiling and preparing reports, presentations and correspondence
- managing databases and filing systems
- implementing and maintaining procedures/administrative systems
- liaising with staff, suppliers and clients
- collating and filing expenses
- organising attendees for events
- Taking minutes and notes from meetings
