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Eastleigh
Management assistant
Project Administrator

Project Administrator

Dynamite Recruitment Solutions Ltd

Posted 10 days ago, valid for 11 days

Eastleigh, Hampshire SO53 4DG, England

£30,000 - £36,000 per annum

Full Time

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Sonic Summary

The Project Administrator position is based in Chandler's Ford and is a 12-month fixed-term role with the potential for a permanent position.
The salary for this role is £23,000 per year.
Candidates are expected to manage incoming emails, handle mechanical enquiries, and prepare quotations among other responsibilities.
The role requires a proactive individual to assist the project coordination team and maintain communication with project managers.
No specific years of experience are mentioned, but relevant skills in project administration and customer interaction are likely essential.

Monday to Friday

Project AdministratorChandler’s Ford12 month fixed term with a view to going permanent£23K We are delighted to be working with an industry leading national Fire Security business that is rapidly growing and seeking a proactive and motivated professional to join the team. They have a track record of providing fantastic opportunities to candidates throughout the country and are seeking a Project Administrator to work from our newly refurbished state of the art Head Office in Chandlers Ford. Your responsibilities:

To manage all incoming emails in the install inbox
Take mechanical enquiries from incoming calls/e-mails/To-Do’s and from customers and technicians/engineers where appropriate
To contact customers where appropriate to understand their needs
Prepare the mechanical gate meeting spreadsheet
Checking & preparing the mechanical quotations for sending to the customer and ensuring the job task lines are updated accordingly
Ensuring that all outstanding mechanical quotes have the quote chase To-Do raised
Allocate enquiries to Project Manager/technicians where appropriate
Enter new jobs onto Microsoft Dynamics Nav
Ensuring that the planning job queue is maintained by liaising with project managers for updates on when the quotation will be ready to be sent and the expected ending dates
To assist the project coordination team
To provide annual leave cover for the project coordination team in terms of raising purchase orders for project managers
To complete the departments KPIs and To-Do spreadsheet
Reporting to Service Director, and Service Managers when we have service technicians working on project jobs
Carrying out document control for project managers on customer/contractor portals
To engage fully with any appraisal/ feedback system the company has to offer
To be an integral part of the projects team in its day-to-day activities and future development
Ensure complaints and queries are dealt with in a timely manner
Raise purchase orders and ensure supplier orders are processed on time

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