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- Administrative Support: Provide essential support to the Block Manager and wider team to ensure seamless daily operations.
- Contractor Coordination: Liaise with contractors, property managers, assistant property managers, and finance staff to maintain efficiency.
- Software & Systems: Update MRI and other property management software systems to ensure accuracy in records and transactions.
- Financial Administration:
- Manage team finances, calculate commissions, and process invoices for VAT purposes.
- Bill contractors using MRI software and process contractor and staff payments.
- Assist with banking, financial reporting, and meeting financial targets.
- Meetings & Scheduling:
- Organise daily contractor meetings, set agendas, and ensure follow-ups.
- Provide team support to enhance efficiency.
- Legal & Compliance:
- Handle Companies House filings, including account updates, confirmation statements, and corporation tax returns.
- Work closely with bookkeepers and accountants to ensure compliance and accurate reporting.
- Insurance & Liaison: Arrange and liaise with insurance companies to manage policies and claims effectively.
- General Office Duties: Perform various administrative tasks to keep the business running smoothly.
- Strong administrative experience, ideally within property, finance, or a professional services environment.
- Excellent written and verbal communication skills.
- Exceptional organisational skills with the ability to multitask and prioritise workload.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and property management software (such as MRI) is desirable.
- Experience handling financial tasks, invoicing, and commission calculations.
- Ability to work independently and within a team in a fast-paced environment.
- A keen eye for detail and accuracy when handling financial data and compliance tasks.
- Competitive salary of £27,000 - £35,000 DOE.
- The opportunity to work with an award-winning Estate Agency.
- A supportive and professional working environment.
- Career progression opportunities within a growing company.
