Legal PA

We are partnered with an international law firm who are looking for an experienced and proactive Legal PA to join their Corporate team in Edinburgh. This role is ideal for a highly organised professional who thrives in a fast-paced legal environment and enjoys supporting senior stakeholders.

As a Legal PA, you will play a crucial role in ensuring the seamless operation of the team by providing high-quality administrative support to Partners and fee earners. Your responsibilities will include complex diary management, billing and matter coordination, business development support, and wider operational assistance.

KEY RESPONSIBILITIES

• Collaborate with Finance teams to assist fee earners with client billing, financial reporting, and overall matter coordination.
• Support Business Development initiatives by organising and attending events, managing CRM records and assisting with bid and tender submissions.
• Coordinating core team meetings, organising client events, and preparing client reports.
• Oversee all aspects of matter inception, ensuring correct rate application, timely preparation of engagement letters, and liaising with the Business Acceptance Unit as needed.
• Manage conflict checks and Client Due Diligence processes to ensure compliance with internal policies and best practices.
• Maintain efficient file management processes, including closing matters, processing bill payments, and reconciling client balances.
• Handle complex diary management, pro actively planning meetings and travel arrangements while resolving scheduling conflicts.
• Ensure all meeting logistics are arranged, including preparing materials, itineraries, and hospitality services.
• Leverage centralised administrative support teams for document production and other administrative tasks, ensuring timely and accurate completion.

SKILLS & EXPERIENCE

• Experience in a similar role within a legal or professional services environment.
• Strong verbal and written communication skills, with excellent attention to detail.
• A client-focused approach, demonstrating exceptional service and professionalism.
• High level of competency in Microsoft Office and other relevant systems.
• Ability to work efficiently under pressure, managing multiple priorities and deadlines.
• A team player with a collaborative approach, while also being able to work independently.
• A flexible and adaptable mindset, committed to continuous improvement and excellence.

WHY JOIN?

Our client is committed to fostering a supportive and inclusive workplace where you can develop your skills and progress your career. If you're looking for a dynamic and rewarding environment and feel this Legal PA role would suit you, we would love to hear from you.