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To provide effective and efficient travel and diary management support to the UK based members of the investment team.
Client Details
A successful investment firm
Description
Develop relationships with colleagues across all office locations, work closely with the regional Team Assistants to support and maintain team dynamics globally.
* Book team travel and accommodation.
* Ensure all administration, processing and checking of expenses is completed in a timely and accurate manner.
* Prepare travel itineraries.
* Coordinate administration and induction process for new joiners.
* Carry out ad hoc administration, such as the planning and administration required for office visits, team offsite and activities to support team cohesion and culture.
* Suggest and execute improvements in processes where necessary.
* Pro-actively resolve administrative and system issues on behalf of the team.
Profile
Diary management for up to 7 members of the UK Investment Team, scheduling meetings, conference calls and video conference calls.
* Welcoming visitors and senior leaders to the Edinburgh office.
2
Our commitment to Diversity, Equity & Inclusion (DE&I)
* Provide support as required for Edinburgh based Investment Team Administrator.
* Provide additional support to Central Management Team, Edinburgh Portfolio Implementation Team and Edinburgh Dealing:
o Book travel and accommodation
o Ad hoc additional support as requested
Job Offer
Experience of working within a professional environment and ideally across time zones.
* Experience in travel planning and a good understanding of geography is essential.
* Experience of working with key stakeholders internally and externally
* Experience of working in a fast-paced environment and remaining calm.
* Prioritisation skills developed through processing large volumes of information whilst ensuring the highest degree of accuracy and attention to detail.
* Ability to prioritise, meet tight deadlines and produce detailed accurate work, often under pressure
* Experience of interacting with people at different levels, both internally and externally.
* Experience of prioritising, processing and multi-task large volumes of information.
* Proficient in Microsoft Word, PowerPoint and Excel, and have experience with the use of Databases to co-ordinate and manage relationships and content.
