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CBW is excited to be working with a leading facilities company based in Edinburgh City Centre.
Key Responsibilities:
- Assist the FM team with day-to-day administrative tasks, including handling emails, phone calls, and correspondence.
- Maintain and update records related to maintenance, service contracts, and compliance documentation.
- Prepare reports, presentations, and meeting minutes as required.
- Manage purchase orders, invoices, and procurement processes for FM-related supplies and services.
- Act as the first point of contact for FM-related queries and service requests.
- Log and track work orders, ensuring timely responses and updates.
- Liaise with contractors and internal teams to schedule maintenance, repairs, and inspections.
- Monitor and follow up on outstanding tasks to ensure issues are resolved promptly.
- Strong administrative and organisational skills.
- Excellent communication and customer service abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
- Ability to manage multiple tasks and prioritise workload effectively.
- Knowledge of health and safety regulations and compliance requirements (desirable).
- Experience in working within a Facilities Management environment (preferred).
- Previous experience in an administrative role, ideally within FM or a similar environment.
- Familiarity with FM operations, property management, or building maintenance (advantageous).
- Strong IT skills and experience working with databases and reporting systems.
- Salary up to 25,000 DOE
- 25 days annual leave plus bank holidays
- Generous workplace pension scheme
- Training, development & progression opportunities
- Monday to Friday 8am - 4.30pm
