New Opportunity for an experienced Executive Assistant in Edinburgh!
My client is looking for an experienced Executive PA to offer proactive and efficient secretarial and administrative support to a designated Partner(s) and their teams. The ideal candidate will have 8-10 years of experience in a similar role.
Key Responsibilities:
Deliver high-quality Executive PA services and exceptional client care.
Take a proactive approach in managing tasks for the Partner and team, resolving any arising issues.
Draft and format documents, including Letters of Engagement, reports, and other correspondence.
Anticipate the needs of the Partner, staying ahead and ensuring smooth operations.
Manage complex diary scheduling, including arranging appointments, meetings, and travel logistics.
Efficiently manage emails and maintain a streamlined workflow.
Provide confident support to help Partners excel in their roles, maintaining confidentiality at all times.
Support the Partner in optimising their time management.
Assist with time recording as needed.
Accurately handle copy and audio dictation.
Serve as the point of contact between the Partner and team, ensuring proper communication on work progress and well-prepared client meetings.
Act as the liaison for internal and external stakeholders.
Attend executive meetings, take minutes, and ensure follow-up on actions by the relevant parties.
Maintain organised documents and records using our document management system.
Provide administrative support for select clients as needed.
Contribute to project work when required.
Undertake any other reasonable duties as they arise.
Skills, Knowledge, and Experience:
Prior experience as an Executive PA at Board level, preferably within a legal firm.
Proficient in Microsoft Office applications with fast and accurate typing skills, attention to detail, and the ability to proofread own work.
Proactive in finding ways to ease the workload of fee earners.
Excellent organisational and diary management skills, with the ability to prioritise and work independently.
Strong written and verbal communication skills.
Exceptional internal and external client care abilities, ensuring exemplary client interactions.
A proactive approach to problem-solving and decision-making.
An ability to thrive in a dynamic environment where no two days are the same, and a sense of satisfaction from delivering quality results.
For more information, please contact Joanna Collett at C&P Recruitment, or for immediate consideration please apply now.

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