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- Maintain action lists and progress records, ensuring directors have sufficient time to complete required tasks.
- Provide audio and copy typing of correspondence, documents, and reports.
- Manage the filing and retrieval of paper and electronic documents/emails, organized by entity and project.
- Keep accurate business records and maintain the company's central address books, codes, and passwords.
- Triage incoming post, draft responses, and escalate delays, when necessary, while maintaining confidentiality.
- Liaise with solicitors and other professionals on behalf of the directors.
- Provide accounting support, including preparing information for finance to send rent/service charge demands, processing expense recharges, and chasing debts.
- Maintain a library of reports and assist with mailings such as annual accounts to shareholders and non-shareholders.
- Diary and event management, including organizing and attending meetings such as the AGM and Christmas lunch.
- Assist with purchasing and accepting deliveries, and handle office consumables as needed.
- Provide cover for other PAs, including answering telephones, managing diaries, and assisting with outgoing post.
- Help prepare meeting rooms, welcome visitors, and handle other ad hoc office tasks such as making tea/coffee and arranging lunches.
- Proven experience as a Personal Assistant or in a similar administrative role.
- Strong organizational skills with the ability to multi-task and manage time effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite and confident handling electronic and paper records.
- Ability to maintain confidentiality and act on your own initiative.
- Experience in diary management, event planning, and working with solicitors/finance teams is desirable.
