Workplace Services Operator

Our client, a high-performing Corporate Services team is looking for a Workplace Services Operator to join their Edinburgh office for a 6-month contract.

This is an exciting opportunity for someone with strong administrative skills and a passion for delivering exceptional service to our office and clients.

Main responsibilities:

• Maintain and update the records management database, ensuring compliance with procedures and policies, and providing a complete audit trail.
• Manage daily photocopying, printing, and binding tasks.
• Distribute post daily, scan incoming mail, and log all registered letters.
• Oversee local office equipment, including multi-functional devices (MFDs) and postal equipment, liaising with service engineers when necessary.
• Act as the first point of contact for any queries via phone, post, or email.
• Work closely with the Legal Support team to ensure timely document handling and communication.
• Provide administrative support to legal teams and fee earners, including filing, archiving, and stock control.

Required skills and competencies:

• Ability to work independently and as part of a team.
• Excellent customer service and communication skills.
• Strong attention to detail and problem-solving abilities.
• Proficient in Microsoft Office applications.
• Positive, professional, and solution-oriented attitude.

Initially, this role is offered on a 6-month contract, with the possibility to become permanent for the right candidate. This is a full-time office-based role in Edinburgh City Centre, please only apply if you are happy to be in the office 5 days per week.

Please note that due to the high volume of responses we receive, only successful applicants will be contacted.

Devonshire is an equal-opportunity employer, and we encourage job applications from people of all backgrounds. All qualified applicants will receive consideration regardless of gender, race, religion, age, disability, sexual orientation, or marital status.