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My Client are seeking an Administrator - Payments and Expenses to join on a part-time basis (22.5 hours per week across 3 days - 2 days in office & 1 at home).
There is no expectation to be the finished article and they are very willing to train up the right candidate.
As the Payments and Expenses Administrator, you will focus primarily on managing employee expenses while acting as a backup for other payment and expense-related tasks. You will support the effective use of systems, provide training, and maintain financial accuracy, ensuring employees and vendors are reimbursed and paid. Reporting to the Financial Controller, you will work closely with the Cashier and Expenses Controller to support critical financial operations.
Main Responsibilities:
- Administer the Concur employee expenses system (adding new users, expense types) to ensure that employees are able to process their expense claims efficiently and effectively
- Process employee expenses; review for correctness and adherence to policy, then upload for payment and post to ensure that employees are reimbursed ly and appropriately.
- Carry out training sessions for employees on the employee expenses systems for new and existing users as applicable.
- Administer all company credit cards, employee loans/advances and petty cash in line with Finance processes and procedures.
- Process BACS or priority payments to all suppliers, in variety of currencies to ensure payments are made on time and within the agreed timelines.
- Make postings into ERP systems to reflect daily bank transactions, ensuring that all bank transactions are understood and accounted for.
- Carry out monthly bank reconciliations to ensure the integrity and completeness of the accounting records.
- Manage certain vendor accounts and ensure they are up to date. Sending remittance advices to suppliers as appropriate.
- Work closely with Accounts Payable team around vendor issues and payments.
To excel in this role, you will need strong computer skills and a willingness to learn new systems and processes, along with experience working in a fast-paced finance team, particularly handling expenses and vendor payments. A keen eye for detail and a commitment to high-quality work are essential, as are excellent communication skills to address expense queries effectively and ensure compliance with company policies.
Salary is : £15,678 -£16,883 for working a 22.5 hour working week over 3 days as part of a job share.
