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Our client based in Ely is an established life sciences business that is now looking to add an additional Office Administrator to join its team due to consistent growth.
As Office Administrator, you will take responsibility for the Sales Administration, Purchase Administration and General Office Administration. You will be responsible for creating weekly and monthly sales reports for the Management Team, and ensuring the Production Team is fully updated with incoming orders.
Main Duties & Responsibilities:
Sales Administration:
- Processing Sales Orders, raising Sales invoices, and credit notes.
- Liaising with customers on shipment dates
- Creating quotes, pro-forma invoices,
- Manage the price list and ensure customer pricing is correct.
- Work with shipping companies to organise shipping, including Export Declarations, ex-works collections,
- Working with finance to set up new customer accounts and manage credit limits.
- Manage regular orders, part-shipments, fulfilment dates.
- Manage customer relationships.
Purchasing Administration:
- Manage the Purchase Request approval process.
- Raise Purchase Orders and send to suppliers.
- Manage supplier queries, delivery dates, and import administration.
- Keep the Purchase Order spreadsheet updated.
- Manage supplier price changes.
Office Administration:
- Creating weekly and monthly reports from the business system (IBS)
- Administer equipment maintenance contracts.
- Answer and redirect phone calls
- Receive visitors and manage the sign-in process.
Previous Experience/Qualifications:
- This role requires a minimum of two years of previous experience in commercial office administration.
- Previous experience in Sales and Purchasing processes is essential.
- Ability to learn new computer systems and processes quickly.
- Familiarity with ERPs or other business systems such as Sage, SAP and Dynamics is essential.
- Must have a good working knowledge of Microsoft Office including Intermediate-level Excel skills.
- A positive and constructive attitude is essential, with a willingness to learn and undertake new responsibilities within a growing, friendly, and collaborative team.
Additional Information:
- Please note this is a full-time, permanent role working Monday to Thursday 8.30 am - 5 pm and Friday 1 pm finish.
- 24 days holiday plus Bank Holiday.
- Death in service.
