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Property Manager - Block Management
London portfolio, 6 sites
1-2 days in the office
Monday - Friday 9-5.30pm (can start earlier/finish earlier if preferred)
Salary up to £40,000PA + Company benefits
Responsibilities & Duties of the Block Property Manager:
To perform a site visit to each development as per management agreement in order to inspect and ascertain any general maintenance, electrical repairs, faults and service requirements for that development.
To receive and manage reactive maintenance calls and emails on your developments.
To ensure a works order is issued for all repairs and other items of maintenance and to inspect these works upon completion where practical.
To draw up and present service charge budgets to resident directors or similar for each development on an annual basis according to their service charge year end, utilising
previous expenditure and management experience.
To prepare draft budgets within a minimum of 6 weeks before year end.
To monitor and manage financial positions for each assigned development (including
reserve accounts) to ensure monies are available for any major works projects or any other
relevant expenditure applicable to the site such as insurance premiums.
To ensure all mechanical and electrical assets on site, such as lifts, gated entrances and
emergency lighting has an annual maintenance contract in place and that items are tested
during monthly site visits.
To put in place and maintain any service contracts in accordance with client requests to
include but not limited to cleaning, gardening, window cleaning, parking control,
door entry and bin store clearance. All service contracts must be reviewed at budget
preparation time with increases from contractors anticipated or otherwise agreed.
To draft, produce and issue any relevant Section 20. notices relevant to your assigned
development as necessary for any long-term agreements including the management of the
Section 20. process to commencement of the long-term agreement.
To manage any on site employees that may be present at your developments and to ensure
they have the appropriate training, facilities, and equipment.
To ensure that all utility suppliers to developments are regularly reviewed to obtain best cost
and service for the development.
To ensure any Health & Safety documents and reports are up to date in accordance with
legal requirements and client requests. To include but not limited to General Health & Safety
Report, Emergency Lighting Testing.
To ensure all developments have relevant insurance policies in place including but not
limited to Buildings Insurance Cover, Directors & Officers Cover, Mechanical & Engineering
Cover.
To commission and manage (in accordance with your line managers instructions) any insurance re-valuation that may be due for the development.
To initiate and manage any claims relevant to the communal areas of assigned
developments including follow up, remedial works and inspection.
To discuss and develop with relevant development directors and/or leaseholders plans for
major works projects suitable to the development and budgetary restrictions.
To arrange and implement schedules of major works as appropriate, or alternatively refer to
dedicated surveyor to project manage (to be determined by line manager).
To read, understand and interpret legal documents such as leases, Mems & Arts, freehold
documents, and contracts relevant to the developments within your portfolio and to ensure
the terms of these documents are upheld by any associates relevant.
To conduct and minute any meetings of directors, AGMs, EGMs and residents meetings
accordingly in line with each client contract recording all minutes on the relevant databases
and to action all items in the minutes as necessary.
Company Benefits:
-Holiday allowance 33 days (inclusive of bank holidays) which increases 1 day per year
-Payment of TPI/RICS membership
-Clear progression stucture
-Life Assurance and private healthcare
-Company pension scheme )
-Company sick pay policy
-Flexible working options
-Charity day
-Employee Assistance programme
Jackson Sims Recruitment, specialists in Real Estate, covering Block & Estate Management, Property Management (AST), Build to Rent (BTR), Facilities Management, Concierge, PBSA and Financial & Accounting Services, operating in London and throughout the UK. Should you be a candidate or client working in Real Estate, we have a multitude of recruitment services that can be tailored to you.
