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Finance Assistant (Part Time)
35k full time 21k pro rata (22.5hrs 3 days a week)
Epsom Based  Key Responsibilities:  Creditors invoices •   Opening and distributing post  •   Set up / maintenance of all Sage creditors accounts •   Ownership of Sage purchase-2-pay process (including purchase orders and purchase invoices) •   Checking p/o and invoice codes, depts and entity (against budget codes) •   Conversion of p/o’s to invoices; uploading all invoices in Sage to postings •   File paper copy invoices / statements  Creditors/staff payments •   Download creditors reports from Sage  •   Investigate any anomalies e.g. payments on account •   Match credit notes to invoices •   Producing bi-weekly payment run schedules •   Input payments onto Barclays.net for supplier payments and staff expenses •   Distribute payment remittances to suppliers and staff  •   Post all payments in Sage against supplier/staff accounts  Debtors •   Set up / maintenance of all Sage creditors accounts •   Liaise with Finance Manage re coding of all sales invoices ensuring code, dept, project code and entity are correct as well as VAT •   Produce sales invoices and credit notes in Sage •   Match credit notes to invoices in Sage •   Post sales invoices Sales Force (CRM system) •   Update membership debtors’ schedule  •   Send monthly debtors’ statements   Income •   Download all bank statements from Barclays.net weekly •   Bank Cash/Cheques received weekly  •   Post bank receipts in Sage and Sales Force  Month end / year end •   Update HMRC Gift Aid Schedule (monthly) in correct format for submission •   Produce month end schedules – Postage / text messaging service  •   Update the health plan contributions spreadsheet •   Update petty cash schedules / reconcile cash balance / post payments in Sage •   Assist with year-end audit queries; prepare schedules in advance of audit  Key Skills: •   Minimum Level 4 AAT qualification (Essential) •   Charity finance experience (Desirable)  •   Competent at Excel (intermediate e.g. Pivot tables essential) •   Knowledge/use of Fundraising CRM system (Desirable) •   Work unsupervised, self-motivated  Benefits: •   Competitive Salary •   26 Days Annual Leave •   Pension Scheme – auto enrolment •   Healthcare Scheme – after successful completion of probationary period Â
