Personal Assistant

Kenneth Brian Associates are recruiting on behalf of an extremely reputable and established Law Firm based in Guildford, who are currently seeking an experienced PA to provide direct support to fee earners to enable them to operate at optimum efficiency. This is an excellent opportunity for someone who is looking to develop and grow within a fantastic organisation.

Please note, you must have substantial previous legal secretarial experience including at least 2 years’ experience within Family Law to be considered.

Key Responsibilities:

• To work for all fee earners by picking up digital dictation and to support in office from Epsom.
• Prepare correspondence and documents to include transcribing digital dictation.
• dminister filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done.
• Make appointments, arrange meetings and to maintain an up-to-date diary for the fee earner(s).
• If appropriate, prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
• Provide support to other secretaries as required.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
• Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Ensure the confidentiality of all the firm’s and clients’ documentation and information.
• Undertake on-line form filling requirements and in particular on the HMCTS court portal.
• Operate the firm’s case management system.
• Consider improvements to the efficiency of the department.

Key Requirements:

• Advanced IT skills in relevant packages and excellent speed typing skills
• Keeps up with fee earner’s work production and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
• High accuracy levels
• Demonstrates a pro-active approach to work with a positive attitude.
• Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.

Desirable skills, knowledge and abilities:

• Prior knowledge of Practice Evolve or other case management systems.
• Knowledge of law/legal practice.